Executive Assistant

Foley Mansfield; Monrovia (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Mental health support

Employer 401k

Job summary

Foley Mansfield, a national law firm with over 110 attorneys, seeks an experienced Executive Assistant in California to support one busy trial attorney. You will manage documents, travel, client meetings, and cross-department collaboration to ensure smooth operations and timely deadlines.

The role offers exposure to firm leadership, diverse responsibilities, and the opportunity to contribute to a large legal team in a fast-paced environment.

Qualifications

• Prior legal administrative or executive support experience is required.
• Strong writing and organizational skills are essential.
• Ability to juggle competing priorities with a calm, collaborative approach.

Responsibilities

• Draft, transcribe, and prepare documents and correspondence for attorney review.
• Prepare client and insurer reports to meet routine and ad-hoc needs.
• Enter time for the Partner per firm standards.
• Gather information to open new client and matter files.
• Prepare expense reports.
• Manage emails, calls, mail, and faxes efficiently.
• Schedule appointments and coordinate travel arrangements.
• Collaborate across departments to hit deadlines and support firm goals.
• Provide secondary backup support to other Legal Administrative Assistants.
• Take on other duties as assigned.

Skills

Writing skills

Organizational skills

Time management

Communication

Job description

Foley Mansfield is a national law firm with more than 110 attorneys in offices from coast to coast. We are seeking an experienced Executive Assistant to join our team. As Executive Assistant, you'll be a trusted right hand to one of our busiest CA trial attorneys, helping keep both the legal work and their travel and client meetings well organized and running smoothly. This role offers meaningful exposure to firm leadership and a wide range of responsibilities that make every day a little different.

What You'll Do

• Draft, transcribe, and prepare a wide range of documents and correspondence with precision and accuracy for attorney review
• Prepare client and insurer reports to meet routine and as-needed requirements
• Enter time for the Partner in adherence with firm time entry standards
• Gather information to open new client and matter files
• Prepare expense reports
• Manage a busy flow of emails, calls, mail, and faxes
• Schedule appointments and coordinate travel arrangements
• Collaborate across departments - billing, accounting, tech support, business development - and with attorneys, paralegals, and LAAs to hit deadlines and advance firm goals
• Provide secondary backup support to other Legal Administrative Assistants
• Take on other duties as assigned

What We're Looking For

A proactive, adaptable professional who brings strong writing and organizational skills, sound judgment, and the ability to juggle competing priorities with a calm, collaborative approach. Prior legal administrative or executive support experience is required.

Why should you work for Foley Mansfield?

• Competitive salary and benefits (including medical, dental, and vision)
• Free mental health and therapy benefit (Modern Health app)
• Employer-paid life and disability coverage
• 401k with employer contribution

Foley & Mansfield believes that diversity and inclusion among our employees, staff, applicants, and candidates is critical to our success as a national firm, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. Foley & Mansfield is an equal opportunity employer and provides an environment of mutual respect where equal employment opportunities are available to all applicants and candidates without regard to any characteristic protected by applicable state and federal laws.

Foley & Mansfield PLLP participates in the federal government's E-Verify program. We provide the Social Security Administration and, if applicable, the US Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.