Practice Assistant

Foley and Mansfield, P.L.L.P.; Chicago (IL); Hybrid; USD 48,000 - 57,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Paid holidays

Mental health benefit

Life and disability coverage

401k with employer contribution

Job summary

Foley Mansfield seeks a service-oriented Practice Assistant in Chicago, IL. The role is hybrid (1 day in office, 4 days remote) with a salary range of $48,000 to $57,000 per year. You will support the legal team by managing documents, case lists, deadlines, subpoenas, and filing in state and federal courts.

Experience in a law firm is preferred, and candidates should demonstrate excellent communication, attention to detail, initiative, and adaptability across software programs.

Qualifications

• Law firm experience preferred.
• Strong attention to detail and initiative.
• Ability to work across multiple software programs.

Responsibilities

• Saving files to internal document management programs (iManage and databases).
• Managing master case list and calendar deadlines.
• Drafting and processing subpoenas; following up by phone and email.
• Purchasing, downloading, and saving records; updating charts.
• Tracking assignments and updating case management system.
• Assisting with trial preparation and filing documents in courts.

Skills

Excellent communication

Tools

iManage

FMP

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Practice Assistant

Regular Full-Time Chicago, IL, US

2 days ago Requisition ID: 1708

Salary Range: $48,000.00 To $57,000.00 Annually

Foley Mansfield’s Chicago office is seeking a service-oriented Practice Assistant to support the team. If you are looking to learn new skills, be part of a team, and grow your career within a well-established law firm.

The essential functions of this position include:

• Saving files to internal document management programs (currently iManage and Client Specific databases).
• Managing master case list for all entities and updating as needed.
• Ensuring all litigation dates and deadlines are accurately calendared for team members.
• Drafting and processing subpoenas for records; following up via phone and email daily on subpoena request and updating internal chart re status of request. Billing time re same.
• Purchasing, downloading, and saving records to document management programs.
• Tracking assignments to team members and calendaring assignment due dates.
• Regularly updating internal case management system (FMP) and client extranets.
• Assisting with trial preparation as needed.
• Filing documents in state and federal courts.

Law firm experience preferred. The ideal candidate will have excellent communication skills, strong attention to detail, a high level of initiative and follow-through, and the ability to work successfully in a variety of software programs. This position is hybrid: 1 day in office, 4 days remote.

Why should you work for Foley Mansfield?

• Competitive salary and benefits (including medical, dental, and vision)
• Generous paid time off and paid holidays
• Free mental health and therapy benefit (Modern Health app)
• Employer-paid life and disability coverage
• 401k with employer contribution

Foley Mansfield is a national law firm with more than 110 attorneys in offices from coast to coast. We provide legal expertise, creative solutions and extensive trial experience for large corporations, small businesses, and individuals.

We believe that diversity and inclusion among our employees, staff, applicants, and candidates is critical to our success as a national firm, and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool. Foley Mansfield is an equal opportunity employer and provides an environment of mutual respect where equal employment opportunities are available to all applicants and candidates without regard to any characteristic protected by applicable state and federal laws.

Foley Mansfield participates in the federal government's E-Verify program. We provide the Social Security Administration and, if applicable, the US Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.