Legal Practice Assistant

Cozen O'Connor; Chicago (IL); On-site; USD 70,000 - 85,000; Full time

Job summary

Cozen O’Connor in Chicago seeks a Legal Practice Assistant with strong Litigation and Executive Support experience to assist our Emerging Data Privacy Trends Team. The role supports the Chair and Vice Chair in Chicago, with collaboration across California, DC, New York, Miami, and Philadelphia.

The ideal candidate is a team player and self-starter who can multitask under tight deadlines, maintain meticulous attention to detail, and interact professionally with clients and colleagues.

Qualifications

• Must have at least 5–7 years legal and/or executive secretarial experience.
• Extensive software skills: iManage/DeskSite/WorkSite, Word, PowerPoint, Excel, InTapp, Big Hand, Docket Enterprise, DTE, ChromeRiver.
• Experience with court electronic filings (federal and state) in IL, CA, NY, FL, PA.
• Advanced proficiency in Outlook, Teams, Excel and Word; proficient with Styles, Redlining, Adobe Pro and PDF Docs4.
• Typing 60+ wpm.
• Detail-oriented with strong organizational skills; multitask and problem-solve.
• Excellent written and verbal communications; interact with clients, attorneys, staff.
• Must be in office at least 3 days per week.
• High School Diploma or equivalent.

Responsibilities

• Type, transcribe and revise communications and legal documents for court filings.
• Prepare and submit electronic filings in federal and state courts.
• Proofread all work for typos and grammar.
• Provide litigation support and coordinate court reporters, transcripts, and exhibit prep.
• Maintain attorneys’ calendars and coordinate meetings and travel.
• Open, organize and maintain client and office files.
• Use the Firm's docketing program for scheduling and dates.
• Track and submit expense reimbursements and vendor invoices.
• Assist with closing files per department protocol.
• Coordinate details for client/guest meetings and meals.
• Reserve conference rooms and confirm videoconferencing needs.

Skills

Legal experience

Executive support

Multitasking

Education

High school diploma

Tools

iManage/DeskSite/WorkSite

Microsoft Word

PowerPoint

Excel

Docket Enterprise

ChromeRiver

Job description

Job Description

Cozen O’Connor has an excellent opportunity for a Legal Practice Assistant with strong Litigation and Executive Support experience to support our Emerging Data Privacy Trends Team. The position is based in Chicago. The candidate will support the team’s Chair and Vice Chair in Chicago whose practice includes team members in California, DC, New York, Miami, and Philadelphia. The ideal candidate is team-oriented, an enthusiastic self-starter who can multitask under time constraints with exceptional attention to detail, take initiative, think strategically and independently, and interact professionally with clients and within all levels of the Firm. The position requires excellent communication, organizational, and computer skills for assisting attorneys in various aspects of the practice group.

Responsibilities

• Type, transcribe and revise all communications and legal documents including memoranda, correspondence, legal documents for court filings, charts and tables using various word processing software
• Prepare and submit electronic filings in federal and state courts
• Proofread all work for typographical and grammatical purposes
• Provide litigation support as needed, including legal documents prepared for filings and submissions, hearing and exhibit preparations, coordinate court reporters, prepare courtesy copies of pleadings, ordering transcripts (hearing and/or depositions), and other support tasks as needed
• Maintain attorneys’ calendars; support advance meeting preparation, follow-up as needed and confirm various meetings throughout the workday; setting up Microsoft Teams meetings
• Make travel arrangements for assigned attorneys
• Open, organize, prepare and maintain client and office files both in electronic and paper filing systems, in coordination with Administrative Assistant
• Use the Firm's docketing program. Enter all required scheduling and dates in the program
• Track, compile, organize, and submit expense reimbursements and vendor invoices into the firm’s finance database (Chrome River)
• Assist with closing files per department protocol upon file conclusion
• Coordinate details for client/guest meetings, including breakfasts, lunches, and dinners
• Assist in obtaining and reserving conference rooms for depositions and meetings, including confirming videoconferencing needs and attendee numbers

Qualifications

• Must have at least 5-7 years legal and/or executive secretarial experience
• Extensive and thorough working knowledge of software applications as tools to complete assigned tasks, preferably iManage/DeskSite/WorkSite, Word, PowerPoint, Excel, InTapp, Big Hand, Docket Enterprise, DTE, ChromeRiver
• Prior demonstrated experience with court electronic filings (federal and state). E-filing experience in the state or federal courts in Illinois, California, New York, Florida, and Pennsylvania is required
• Proficient in advanced levels of Microsoft Outlook, Teams, Excel and Word and the use and application of Styles, Redlining, Adobe Pro and PDF Docs4. If not proficient, must be able to operate the Firm’s software applications on an advanced level within a reasonable period of time
• Typing skills of 60+ w.p.m.
• Detail-oriented with strong organizational skills and the ability to multitask and problem-solve
• Outstanding written and verbal communications. Must be able to interact with clients, attorneys, and staff professionally
• Assignments may change from time to time, and flexibility is essential. Legal Practice Assistants are expected to extend support and service to primary attorneys and any attorney within the Emerging Data Privacy trends team.
• Required to be in office at least 3 days per week
• High School Diploma or its equivalent required

The salary range for this role is $70,000 - $85,000 and represents the Firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to, the candidate’s relevant experience, qualifications and location.

About Us

Known for its commitment to action and tangible results, Cozen O'Connor has rapidly grown to become one of North America's fastest-growing law firms. Offering full-service expertise in litigation, business law, and government relations, the firm serves a diverse clientele, including global Fortune 500 companies, growing middle-market firms, startups, and high-profile individuals. Established in 1970, Cozen O’Connor has more than 1,000 attorneys who help clients manage risk and make better business decisions. The firm counsels clients on their most sophisticated legal matters in all areas of the law, including litigation, corporate, and regulatory law. Representing a broad array of leading global corporations and middle market companies, Cozen O’Connor services its clients’ needs through 35 offices across two continents. The firm is consistently ranked among the top 100 law firms in America and has received recognition from prestigious legal and business organizations such as Chambers & Partners, The American Lawyer, The Legal 500, and Best Lawyers. Cozen O'Connor is dedicated to excellence and strives to achieve the right results for its clients, no matter how complex or critical the legal challenges may be.

Cozen O’Connor is committed to fostering greater inclusion in the legal profession. We understand the organizational effectiveness that comes from welcoming and valuing differences within the firm, and we know that assembling a team with a breadth of perspectives and experience is necessary to provide the highest quality legal service.

Cozen O’Connor actively welcomes applicants who have previously left the workforce and are looking to return to their careers. Gaps in experience are not penalized.

Cozen O'Connor is an Equal Opportunity Employer, including disabled and veterans.