Executive Assistant

Foley & Mansfield; Monrovia (CA); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

Medical, dental, and vision

Mental health benefit

Life and disability insurance

401k with employer match

Job summary

Foley Mansfield in the United States is seeking an experienced Executive Assistant to support one of our CA trial attorneys. You will help keep legal work, travel and client meetings well organized and running smoothly, serving as a trusted right-hand person in a fast-paced environment.

We offer meaningful exposure to firm leadership, a competitive salary and benefits package, mental health support, employer-paid life and disability coverage, and a 401k with employer contributions.

Qualifications

• Prior legal administrative or executive support experience is required.

Responsibilities

• Draft, transcribe, and prepare a wide range of documents and correspondence for attorney review.
• Prepare client and insurer reports as needed.
• Enter time for the Partner in adherence with firm time entry standards.
• Gather information to open new client and matter files.
• Prepare expense reports.
• Manage a busy flow of emails, calls, mail, and faxes.
• Schedule appointments and coordinate travel arrangements.
• Collaborate across departments to hit deadlines and advance firm goals.
• Provide secondary backup support to other Legal Administrative Assistants.
• Take on other duties as assigned.

Skills

Executive support

Strong writing

Organization

Time management

Education

High school or associate degree (preferred)

Tools

Time entry systems

Travel booking tools

Email management software

Job description

Foley Mansfield is a national law firm with more than 110 attorneys in offices from coast to coast. We are seeking an experienced Executive Assistant to join our team. As Executive Assistant, you'll be a trusted right hand to one of our busiest CA trial attorneys, helping keep both the legal work and their travel and client meetings well organized and running smoothly. This role offers meaningful exposure to firm leadership and a wide range of responsibilities that make every day a little different.

What You'll Do

• Draft, transcribe, and prepare a wide range of documents and correspondence with precision and accuracy for attorney review
• Prepare client and insurer reports to meet routine and as-needed requirements
• Enter time for the Partner in adherence with firm time entry standards
• Gather information to open new client and matter files
• Prepare expense reports
• Manage a busy flow of emails, calls, mail, and faxes
• Schedule appointments and coordinate travel arrangements
• Collaborate across departments - billing, accounting, tech support, business development - and with attorneys, paralegals, and LAAs to hit deadlines and advance firm goals
• Provide secondary backup support to other Legal Administrative Assistants
• Take on other duties as assigned

What We're Looking For

A proactive, adaptable professional who brings strong writing and organizational skills, sound judgment, and the ability to juggle competing priorities with a calm, collaborative approach. Prior legal administrative or executive support experience is required.

Why should you work for Foley Mansfield?

• Competitive salary and benefits (including medical, dental, and vision)
• Free mental health and therapy benefit (Modern Health app)
• Employer-paid life and disability coverage
• 401k with employer contribution

Foley & Mansfield believes that diversity and inclusion among our employees, staff, applicants, and candidates is critical to our success as a national firm, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. Foley & Mansfield is an equal opportunity employer and provides an environment of mutual respect where equal employment opportunities are available to all applicants and candidates without regard to any characteristic protected by applicable state and federal laws.

Foley & Mansfield PLLP participates in the federal government's E-Verify program. We provide the Social Security Administration and, if applicable, the US Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.