Post Closing Coordinator

Ohio Real Title; Columbus (OH); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

401(k)

Employee assistance program

Flexible spending account

Health insurance

Health savings account

Life insurance

Paid time off

Referral program

Vision insurance

Job summary

Ohio Real Title is seeking a detail-oriented Post Closing/Filing Coordinator to join our mortgage operations team in Columbus, OH. You will ensure accurate post-closing processing, proper filing and recording of loan documents, and strict regulatory compliance.

You will work with loan officers, underwriters, and servicing teams to finalize loans, verify disclosures, and maintain meticulous records in ENCOMPASS. Strong attention to detail and knowledge of mortgage regulations are essential.

Qualifications

• Proven experience in loan processing or mortgage servicing.
• Solid understanding of FNMA, FHA/VA guidelines and TRID requirements.
• Ability to interpret and apply regulatory standards to post-closing activities.

Responsibilities

• Oversee finalization of mortgage loans by verifying documentation aligns with origination and compliance.
• Ensure accurate filing of loan documents per FNMA/FHA/VA guidelines.
• Coordinate with loan officers, underwriters and servicing teams for seamless post-closing procedures.
• Review TRID disclosures and ensure proper execution before closing.
• Manage recording of deeds, mortgages and related documents with appropriate agencies.
• Maintain comprehensive records of closed loans in Encompass or similar LO systems.
• Monitor adherence to banking regulations related to mortgage lending.
• Communicate with internal teams and external agencies to resolve discrepancies.
• Support audits with detailed documentation and reports.

Skills

Loan processing

Attention to detail

Regulatory compliance

Tools

Encompass

MS Office

Job description

We are seeking a detail-oriented and highly organized Post Closing/Filing Coordinator to join our dynamic mortgage operations team. In this role, you will be responsible for ensuring the accurate and timely processing of post-closing activities, including the proper filing and recording of loan documents in compliance with industry regulations. Your expertise will help streamline loan finalization processes, maintain impeccable records, and support our commitment to delivering exceptional mortgage services. This position offers an exciting opportunity to contribute to a fast-paced financial services environment while ensuring strict adherence to all relevant loan and regulatory standards.

Responsibilities

• Oversee the finalization of mortgage loans by verifying all documentation aligns with loan origination and compliance requirements.
• Ensure accurate filing of loan documents in accordance with FNMA (Fannie Mae), FHA (Federal Housing Administration), VA (Veterans Affairs), and other applicable guidelines.
• Coordinate with loan officers, underwriters, and mortgage servicing teams to facilitate seamless post-closing procedures.
• Review loan documentation for TRID (TILA-RESPA Integrated Disclosure) compliance, ensuring all disclosures are properly executed before closing.
• Manage the recording process of deeds, mortgages, and related documents with appropriate county or municipal agencies.
• Maintain comprehensive records of all closed loans, ensuring data accuracy within Encompass or other loan origination systems.
• Monitor adherence to federal, state, and local regulations related to mortgage lending, including Fair Housing laws and banking compliance standards.
• Communicate effectively with internal teams and external agencies to resolve discrepancies or issues related to loan documentation or filing.
• Support audit processes by providing detailed documentation and reports on post-closing activities as needed.

Requirements

• Proven experience in loan processing, underwriting, or mortgage servicing within a financial services environment.
• Strong knowledge of FNMA guidelines, FHA/VA loans, conventional mortgages, and industry regulations such as TILA (Truth in Lending Act).
• Familiarity with TRID compliance requirements and mortgage documentation procedures.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Encompass or similar loan origination software.
• Excellent attention to detail with strong organizational skills for managing multiple files simultaneously.
• Ability to interpret complex financial data accurately and perform basic math calculations confidently.
• Knowledge of banking regulatory compliance standards related to mortgage lending and financial services industry best practices.
• Effective internal communication skills to collaborate across departments and ensure smooth workflow processes.
• Commitment to maintaining high standards of customer service by supporting team members in meeting client needs efficiently.

Join us as a Post Closing/Filing Coordinator and play a vital role in delivering accurate, compliant mortgage solutions while advancing your career in the thriving financial services sector!

• 401(k)
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

We like to have fun, too! Other perks include annual company events, company-wide contests, birthday and anniversary recognitions, and more!

Ohio Real Title provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.