Post Closing/ Filing Coordinator

Ohio Real Title; Columbus (OH); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Accident

Critical Illness

Hospital Indemnity

401(k) with 3% employer contribution

Paid Time Off

Job summary

Ohio Real Title is a premier title services provider focused on balance, care for employees, and trust. The Post-Closing Coordinator role is on-site and centers on disbursing funds at the end of transactions, ensuring balanced files and accurate filings.

Responsibilities include handling all supporting documentation, updating clients and teams, and maintaining precise records in Qualia and county systems. A high school diploma and MS Office proficiency are required.

Qualifications

• High school diploma or equivalent.
• Proficiency in Microsoft Office.
• Experience handling post-closing filings and disbursements is a plus.

Responsibilities

• Request all necessary documentation for a file to disburse.
• Ensure files are correctly balanced and disbursed.
• Communicate updates on filings promptly to relevant parties.
• Resolve post-closing issues with peers and managers.
• Examine documents for errors affecting titles before filing.
• Manage county document filings to support process improvement.
• Diligently manage disclosures, order forms, and received forms.
• Enter required data into Qualia and county systems.
• Manage work email inbox and update client database.
• Scan recorded documents and file them appropriately.
• Correspond via phone and email for clear information exchange.
• Demonstrate knowledge of deeds, mortgages, and related documents.
• Other duties as assigned

Skills

Multitasking

Self-direction

Time management

Attention to detail

Interpersonal skills

Communication skills

Independence and teamwork

Education

High school diploma

Tools

Microsoft Office

Job description

Ohio Real Title is a premier provider of title services to the financial, legal, and real estate communities. We are unique in prioritizing a work-life balance, showing care to our employees, and operating by principles of trust and understanding. With a 20% growth rate over the last five years, we seek ambitious professionals to advance alongside the company. But don't worry; no matter how much the company grows, we never lose the feeling of family at ORT. We're not your typical title company.

The Post-Closing Coordinator position at Ohio Real Title focuses primarily on disbursing funds at the end of the transactions, requiring diligence, precision, and an ability to self-direct. At Ohio Real Title, the Post-Closing department processes disbursements for all our escrow teams and ensures every client we work with experiences a seamless transaction.

This position is entirely on-site.

Requirements

• High school diploma or equivalent

Preferences

• Proficiency in handling Microsoft Office

Post-Closing Coordinator Job Tasks, Duties, and Responsibilities

• Request all necessary documentation for a file to disburse.
• Ensure that files are correctly balanced and disbursed.
• Communicate updates on filings to all relevant parties on the file promptly.
• Resolve any post-closing issues, consulting peers and managers accordingly.
• Thoroughly examine documents to identify errors or inconsistencies affecting titles or properties before filing.
• Manage the filing of county documents to support process improvement and provide constructive feedback for enhancing county procedures.
• Diligently manage disclosures, order forms, and receive completed forms.
• Accurately enter required data into the Qualia and county systems to create or update existing records.
• Diligently manage the work email inbox and update the client database; add information as needed and address questions and concerns promptly.
• Efficiently scan all recorded documents filed in the County and put them in each file after recording.
• Correspond and communicate effectively via phone and email to ensure clear and concise information exchange.
• Demonstrate general knowledge and understanding of deeds, mortgages, and related documents to ensure filing accuracy.
• Other Duties as assigned

Post-Closing Coordinator Job Knowledge, Skills, and Abilities

• Ability to multi-task.
• Motivated and able to self-direct.
• Strong time management skills.
• Great attention to detail.
• Strong interpersonal skills.
• Strong communication skills.
• Ability to work independently as well as in a team environment.

Benefits

• Medical
• Dental
• Vision
• Accident
• Critical Illness
• Hospital Indemnity
• Voluntary Life
• 401(k) with 3% employer contribution at no cost to employee
• Paid Time Off

Company-paid Benefits

• Short-term Disability
• Long-term Disability
• Basic Life
• AD&D

We like to have fun, too! Other perks include annual company events, company-wide contests, birthday and anniversary recognitions, and more!

Ohio Real Title provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.