Faculty Affairs Administrator

New York University; New York (NY); On-site; USD 77,000 - 86,000; Full time

Job summary

New York University seeks a Faculty Affairs Administrator to manage daily operations of the Faculty Affairs office. You will lead appointments, reviews, adjunct administration, evaluations, governance, scheduling, and events, ensuring compliant, well-documented processes for a diverse academic community.

You will maintain records, tracking systems, and reports, coordinate with university offices, and support leadership with issue resolution and continuous improvement initiatives.

Qualifications

• Bachelor's degree in Business, administration or related field.
• Master's degree in Business, administration or related field (preferred).
• 3+ years of relevant experience in operations, budgeting, HR, or related areas.
• Experience managing administrative operations or special projects at a college or university (preferred).
• Excellent problem-solving, analytical, organizational, and communication skills; ability to develop policies and procedures for diverse audiences.

Responsibilities

• Manage day-to-day administrative operations of Faculty Affairs.
• Coordinate faculty appointments, reviews, adjunct administration, evaluations, governance, scheduling, and events.
• Maintain departmental records, timelines, and reports; ensure policy compliance.
• Serve as a resource to faculty and leadership and drive process improvements.

Skills

Problem-solving

Analytical skills

Organizational skills

Communication skills

Policy communication

Education

Bachelor's degree in Business or related field

Master's degree in Business or related field

Tools

Qualtrix

Budget systems

Databases

Job description

Position Summary

Reporting to the Senior Associate Director, Faculty Affairs, the Faculty Affairs Administrator manages the day-to-day administrative operations of the Faculty Affairs office. The position leads the administration and coordination of Faculty Affairs operations, including faculty appointments and reviews, adjunct faculty administration, evaluations, governance, scheduling, and events. The role manages departmental records, timelines, tracking systems, and reports; coordinates with University offices; and ensures compliance with applicable policies and procedures. The position serves as an administrative resource to faculty and Faculty Affairs leadership while overseeing operational planning, issue resolution, and continuous process improvements.

Qualifications

• Required Education:Bachelor's Degree in Business, administration or related field.
• Preferred Education:Master's Degree in Business, administration or related field.
• Required Experience:3+ years of relevant experience, including experience in one or more of the following areas: designing and evaluating operational systems, working with faculty, working on academic and/or faculty projects, budget administration, human resources, or an equivalent combination of education and experience.
• Preferred Experience:3+ years Experience managing administrative operations, budgeting or special projects at a college or university, including Qualtrix.
• Required Skills, Knowledge and Abilities:Excellent problem-solving, analytical, organizational, and communication skills, with exceptional attention to detail and demonstrated ability to develop, draft, edit, and communicate scholarly and professional materials to diverse audiences. Ability to develop, implement, and effectively communicate policies, procedures, and operational guidelines across a diverse faculty, staff, and research community. Working knowledge of standard office applications, databases, financial and budget systems, and other technology platforms that support research administration and operational effectiveness.

Additional Information

In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is USD $77,000.00 to USD $86,483.90. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items.

NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.

NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status or any other legally protected basis.