Administrative Aide II, Arts and Science

New York University; New York (NY); On-site; USD 43,074 - 61,347; Full time

Job summary

New York University is seeking an individual to perform a wide range of clerical, secretarial, and general office duties. The role involves prioritizing office activities, acting as a work leader, and responding to inquiries.

The ideal candidate should have over 3 years of office experience and proficiency in word processing, spreadsheets, and customer service. The position offers an hourly rate of $37.90 based on NYC's Pay Transparency Act.

Qualifications

• 3+ years of office experience required.
• Experience providing a high level of customer service.
• 2+ years of office experience with Associate's degree preferred.
• 1 year of office experience with Bachelor's degree preferred.

Responsibilities

• Perform a wide range of clerical duties including prioritizing office activities.
• Act as work leader to junior clerical support staff.
• Respond to inquiries as NYU liaison.
• Monitor complex department budgets.

Skills

Intermediate to advanced word processing

Spreadsheet applications

Database applications

Keyboarding

Proofreading and writing skills

Microsoft Office proficiency

Desktop publishing software knowledge

Access knowledge

Education

High School Diploma or equivalent

Job description

Position Summary

Perform a wide range of clerical, secretarial and general office duties including those of a confidential nature. Prioritize office activities and delegate work to student and/or casual employees. May act as work leader to junior clerical support staff. Respond to inquiries displaying a comprehensive knowledge of the department's activities, policies and programs. Interact with the general public as NYU liaison and with University personnel including those at the senior level to resolve issues and problems. Customize and/or compose letters on own initiative or in response to requests for information. Perform general word processing duties utilizing intermediate to advanced-level functions. Modify and/or create databases and complex spreadsheets. Monitor complex department budgets and/or grants.

Qualifications

Required Education: High School Diploma or equivalent

Required Experience: 3+ years of office experience

Experience providing a high level of customer service Preferred Experience: 2+ years of office experience (with Associate's degree)

1 year of office experience (with Bachelor's degree) Required Skills, Knowledge and Abilities: Proficiency with intermediate to advanced word processing, spreadsheet, and database applications

Moderate to fast, accurate keyboarding

Good proofreading and writing skills Preferred Skills, Knowledge and Abilities: Proficiency with intermediate to advanced Microsoft Office or proficiency with Apple

Knowledge of desktop publishing software

Knowledge of Access

Additional Information

In compliance with NYC's Pay Transparency Act, the hourly rate for this position is USD $37.900. This rate is based on bargaining unit contracts. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items. NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen. NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.