Portland Student Office Assistant

Oregon State University; United States; On-site; USD 21,000 - 25,000; Part time

Job summary

The Oregon State University College of Pharmacy seeks a part-time Student Office Assistant to join the main office in the Robertson Life Sciences Building in Portland. This role serves as the primary contact for visitors, students, faculty and staff, providing essential administrative support in a busy academic office.

Hours are up to 24 per week with a Monday–Friday schedule; duties include greeting visitors, answering calls, mail handling, and general office tasks in a friendly campus

Qualifications

• Must be enrolled in a school and pursuing a program or course of study.
• Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment.
• Must meet the applicable minimal enrollment standard.
• International students may be allowed to carry fewer hours than specified above and still be considered 'full-time' by USCIS.

Responsibilities

• Greet and assist visitors, students, faculty, and staff, and direct them to appropriate resources.
• Answer phone calls and reply to emails.
• Assist with mail and package deliveries.
• Take inventory and order supplies using the eProcurement System (Workday).
• Photocopy and scan various documents.
• Assist with exam formatting and printing.
• Issue electronic guest parking passes and validate parking.
• Backup classroom technology support.
• Other general administrative tasks as needed.

Skills

Customer service

Task prioritization

General computer skills

Microsoft Office

Attention to detail

Education

High School student

Undergraduate student

Undergraduate international student

Graduate student

Graduate international student

Tools

Workday eProcurement

Job description

Department: College of Pharmacy

For additional information please contact: Amber Gordon at [e-mail]

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

Note: All job offers are contingent upon Human Resources final approval

Job Description

This recruitment will be used to fill one part-time (a maximum of 24 hours per week) Student Office Assistant position for the College of Pharmacy at Oregon State University (OSU) .

The Student Office Assistant at the Oregon State University College of Pharmacy, located in the OHSU Robertson Life Sciences Building (RLSB) on the South Waterfront in Portland, Oregon. The position plays a crucial role in the main office, serving as the primary point of contact for visitors, students, faculty, and staff, and providing administrative and operational support for academic program.

Position Duties

Administrative and Operational

• Greet and assist visitors, students, faculty, and staff, and direct them to appropriate resources
• Answer phone calls and reply to emails
• Assist with mail and package deliveries
• Take inventory and order supplies using the eProcurement System (Workday)
• Photocopy and scan various documents
• Assist with exam formatting and printing
• Issue electronic guest parking passes and validate parking
• Backup classroom technology support
• Other general administrative tasks as needed

Events/Projects

• Prepare materials and supplies for various events
• Assist faculty with projects (ex: lab clean-outs)

Janitorial

• Vacuum and/or sweep floors
• Clean surfaces such as tables, equipment, whiteboards, windows
• Submit service requests to Facility Services, Recycling, Surplus, Mailing, and other campus partners as needed
• Take out trash/cardboard
• Other light janitorial tasks as needed

Transferable Skill Development

OSU is committed to ensuring students are prepared for success after graduation through intentional skill development as student employees. The competencies students develop while working at OSU are defined by the National Association of Colleges and Employers (NACE) as the essential skills employers seek in their hires. In this position, students learn and build vital career-readiness skills in the primary areas below:Communication, Critical Thinking, Teamwork, Leadership

Qualifications

Full Employment Eligibility Requirements can be found here: https://hr.oregonstate.edu/student-employment-manual/500-employment-eligibility-requirements

Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study

Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment

Must meet the applicable minimal enrollment standard

• High School student: Regularly enrolled in a high school or participating in a home-schooling program
• Undergraduate and post-baccalaureate student: 6 credit hours per term
• Undergraduate international student: 12 credit hours per term*
• Graduate student officially admitted to Graduate School: 5 credit hours per term
• Graduate international student officially admitted to Graduate School: 9 credit hours per term*

*International students may be allowed to carry fewer hours than specified above and still be considered "full-time" by the United States Citizenship and Immigration Services ( USCIS ). A reduced course load is approved by the Office of International Services ( OIS ), and must be provided to the Student Employment Center.

Required

• Ability to provide high-quality customer service.
• Ability to prioritize tasks and work independently.
• General computer skills (typing, email).
• General Microsoft Office Suite (or similar software) experience.
• Ability to pay attention to detail.

Preferred

• Prior customer service or administrative experience
• Prior experience with event setup
• Have at least three remaining terms of student status.

Working Conditions/Schedule

Standard office environment with hours within the Monday to Friday, 8:00am to 5:00pm time frame. May be required to push, pull, and/or lift up to 20 pounds. Work schedule is assigned based around class schedule, typically 10-20hrs per week.

Work will be conducted primarily in an office setting. Please note that this position is based in Portland at the OHSU Robertson Life Sciences Building (RLSB) on the South Waterfront. It is recommended that students take public transit or bike to the RLSB, as parking is $13/day.

• Parking is $13/day.

Anticipated Start Date

2026-09-21