VPR Project Assistant

Oregon State University; Corvallis (OR); On-site; USD 17,000 - 25,000; Part time

Job summary

Oregon State University in Corvallis invites applications for a part-time Student Project Assistant to support the Office of the Vice President for Research. The role focuses on administrative tasks, project support, and operational duties for the Division of Research and Innovation.

You will work up to 20 hours per week, assisting the Operations Manager and HR teams with onboarding, processes, and event planning while contributing to division-wide improvements.

Qualifications

• Must be academically enrolled in a high school, community college, or university.
• Must meet Academic Standing Requirements; students on academic suspension are not eligible.
• Must meet applicable minimal enrollment standard.

Responsibilities

• Provide administrative support to the Operations Manager and team.
• Update standard operating procedures and onboarding/offboarding materials.
• Collaborate with cross-functional teams to communicate updates and training opportunities.
• Assist with scheduling, calendar organization, and shared space management.
• Support office moves, remodels, and facilities updates.
• Participate in office improvement work groups and events planning.

Skills

Attention to detail

Organization

Independent & teamwork

Verbal communication

Written communication

Flexibility

Microsoft Office

Education

Enrolled as student (HS/CC/University)

Job description

Department

Division of Research and Innovation

Contact for Additional Information

For additional information please contact: Konnie Handschuch at [e-mail] and/or Sara Begley at [e-mail]

Equal Opportunity Employer Statement

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

Security Sensitive Position

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 2 years.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

Note: All job offers are contingent upon Human Resources final approval

Job Description

This recruitment will be used to fill one part-time (maximum of 20 hours per week) Student Project Assistant position for the Office of VP for Research at Oregon State University (OSU).

This position will assist the Operations Manager and the Administrations, Finance and Operations team with administrative duties, special projects, and operational tasks. The Project Assistant will be a crucial role to support the operations of the Division of Research and Innovation.

Position Duties

• 40% Administrative Support
• Support and update office standard operating procedures and manuals
• Work with cross functional teams to update and maintain Onboarding and offboarding processes
• Collaborate with leadership team and HR teams to communicate updates and opportunities for Employee and supervisor training
• Streamline the new employee search processes to ensure all candidates are communicated with
• Participate in office improvement work groups
• Maintain specific Division of Research and Innovation webpages
• Update employee communication expectations as well as other division wide procedures
• Plan employee appreciation events and activities
• Collaborate with leadership team to host events in person and remotely to increase staff engagement
• Assist with calendar organization and scheduling for shared spaces and the Operations Manager
• 40% Operational Support
• Assist with the receipt, documentation, and processing of financial checks to ensure accurate and timely deposits in accordance with university financial procedures
• Support Buyer with invoice reconciliation and other duties
• Assist with office updates (office moves, office remodels, organization, facilities updates)
• Assist with projects as needed
• 10% Office Improvement Projects
• Assist the Operations Manager in continued improvement to the Division of Research and Innovation
• 10% Other Duties as Assigned

Transferable Skill Development

OSU is committed to ensuring students are prepared for success after graduation through intentional skill development as student employees. The competencies students develop while working at OSU are defined by the National Association of Colleges and Employers (NACE) as the essential skills employers seek in their hires. In this position, students learn and build vital career-readiness skills in the primary areas below:

• Communication, Critical Thinking, Teamwork, Technology

Qualifications

Full Employment Eligibility Requirements can be found here: https://hr.oregonstate.edu/student-employment-manual/500-employment-eligibility-requirements

• Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study
• Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment
• Must meet the applicable minimal enrollment standard
• High School student: Regularly enrolled in a high school or participating in a home-schooling program
• Undergraduate and post-baccalaureate student: 6 credit hours per term
• Undergraduate international student: 12 credit hours per term*
• Graduate student officially admitted to Graduate School: 5 credit hours per term
• Graduate international student officially admitted to Graduate School: 9 credit hours per term*
• *International students may be allowed to carry fewer hours than specified above and still be considered "full-time" by the United States Citizenship and Immigration Services ( USCIS ). A reduced course load is approved by the Office of International Services ( OIS ), and must be provided to the Student Employment Center.

Required Qualifications

• Strong attention to detail and organization
• Demonstrable ability to work independently and in a team environment
• Excellent verbal and written communication skills
• Flexible, able to take on projects that are unfamiliar
• Proficient in Microsoft Suite Applications (Word, Excel, Outlook, Visio)

Additional Required Qualifications

This position is designated as a critical or security-s