Student Event Specialist

OSU Rec Sports - Sport. Leadership. Wellness.; Corvallis (OR); On-site; USD 19,000 - 27,000; Part time

Job summary

Oregon State University in Corvallis is seeking two part-time Student Events Specialists to support the College of Business – Marketing, Communications, and Events.

These roles are up to 24 hours per week, under supervision of the Director of Events, handling RSVP management, vendor coordination, and on-site customer service for events, with pay at $16.55 per hour.

Enrollment requirements include being a current student in a college program, with availability for evenings and weekends.

Qualifications

• Must be academically enrolled in a college or university and pursuing a program of study.
• Must meet academic standing requirements; suspensions not eligible.
• Able to work minimum 2-hour shifts, with occasional nights and weekends.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Attending meetings and taking notes.
• RSVP management (Excel, Qualtrics, SharePoint, Zoom, etc.).
• Coordinating with external vendors for catering, equipment and space rentals.
• Organizing and inventory of event materials.
• Set-up of marketing and event displays.
• Data management, analytics, and tracking.
• Customer service on-site during events.
• Other administrative duties as needed.

Skills

Initiative

Verbal communication

Written communication

Prioritization

Customer service

Teamwork

Organizational skills

Attention to detail

Notes taking

Event coordination

Education

College student (any program)

Tools

Microsoft Office Suite

Qualtrics

SharePoint

Zoom

Job description

Department:

College of Business – Marketing, Communications, and Events Department

For additional information please contact: Adele Wilson at [e-mail]

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

Note:All job offers are contingent upon Human Resources final approval

Job Description:

This recruitment will be used to fill two part-time (a maximum of 24 hours per week) Student Events Specialist for the College of Business – Marketing, Communications, and Events Department at Oregon State University (OSU).

These positions will work under the direction of the Director of Events, and on the CoB Marketing, Communications and Events team that also includes the Assistant Director of Events. The CoB Event Team assists with over 150 events during the academic year, serving current students, external alumni and supporters, along with College of Business faculty and staff.

Pay rate for this position is $16.55 per hour.

Position Duties:

• Attending meetings and taking notes
• Making and printing name tags and other printed materials
• RSVP management (Excel, Qualtrics, Sharepoint, Zoom, etc.)
• Coordinating with external vendors for various event aspects such as catering, equipment and space rentals
• Organizing and keeping inventory of event materials in storage spaces
• Set-up of marketing and event displays
• Data management, analytics, and tracking
• Customer service on-site during events
• Other administrative duties as needed

Transferable Skill Development

OSU is committed to ensuring students are prepared for success after graduation through intentional skill development as student employees. The competencies students develop while working at OSU are defined by the National Association of Colleges and Employers (NACE) as the essential skills employers seek in their hires. In this position, students learn and build vital career-readiness skills in the primary areas below:

Communication, Teamwork, Professionalism, Career & Self Development

Qualifications:

Full Employment Eligibility Requirements can be found here: https://hr.oregonstate.edu/student-employment-manual/500-employment-eligibility-requirements

• Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study
• Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment
• Must meet the applicable minimal enrollment standard

*International students may be allowed to carry fewer hours than specified above and still be considered “full-time” by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center.

Required Qualifications:

• Ability to take initiative
• Positive attitude, reliable, punctual, trustworthy
• Good verbal and written communication skills
• Ability to prioritize tasks and to follow up after a task is completed
• Proficiency in Microsoft Office Suite
• Student in the College of Business is preferred, but not required
• Applicants must be able to work a minimum of a 2-hour shift, and must be willing to work occasional nights and weekends

Preferred Qualifications:

• Customer service or hospitality experience
• Experience with design and
• Experience working in databases
• Experience working or planning events

Working Conditions/Schedule:

• Workplace is a typical office environment. Hours can range from 7AM - 9PM and occasional evening and/or weekend hours are expected. However, shifts more typically Mon-Fri between the hours of 9AM - 6PM.
• Applicants must be able to work a minimum of a 2-hour shift but ideally will be available for 3- 4-hour shifts. Students should be available to work 10-15 hours per week during the term.
• Physical requirements may include remaining in a stationary position, such as sitting or standing while completing a task, and maneuvering supplies up to 50 lbs.

Salary Range:

$16.55

Anticipated Start Date:

2026-10-30