Portland Student Office Assistant

OSU Oregon State University; Portland (OR); On-site; USD 17,000 - 22,000; Part time

Job summary

Oregon State University (OSU) is seeking a part-time Student Office Assistant for the College of Pharmacy in Portland. This role acts as the main contact for visitors and supports administrative tasks across the main office, events, and basic facilities tasks.

Responsibilities include greeting visitors, handling calls and emails, mail handling, and assisting with class-related tasks. The position emphasizes reliability, attention to detail, and customer service excellence.

Qualifications

• Must be academically enrolled in a high school, community college, or university.
• Must meet Academic Standing Requirements; students on academic suspension are not eligible.
• Regularly enrolled in the applicable credit hours per term for student status.
• Prior customer service or administrative experience is preferred.

Responsibilities

• Greet and assist visitors, students, faculty, and staff, and direct them to resources.
• Answer phone calls and reply to emails.
• Assist with mail and package deliveries and inventory of supplies.
• Take inventory and order supplies via Workday/eProcurement system.
• Assist with exam formatting and printing; photocopy and scan documents.
• Provide basic administrative support and janitorial tasks as needed.

Skills

Customer service

Communication

Attention to detail

Microsoft Office

Typing

Email management

Education

Undergraduate student

Graduate student

High school student

International student eligibility

Tools

Workday

eProcurement System

Job description

Department and Position

College of Pharmacy

This recruitment will fill one part-time (a maximum of 24 hours per week) Student Office Assistant position for the College of Pharmacy at Oregon State University (OSU). The Student Office Assistant is located in the OHSU Robertson Life Sciences Building (RLSB) on the South Waterfront in Portland, Oregon.

The position plays a crucial role in the main office, serving as the primary point of contact for visitors, students, faculty, and staff, and providing administrative and operational support for academic program.

Position Duties

Administrative and Operational:

• Greet and assist visitors, students, faculty, and staff, and direct them to appropriate resources
• Answer phone calls and reply to emails
• Assist with mail and package deliveries
• Take inventory and order supplies using the eProcurement System (Workday)
• Photocopy and scan various documents
• Assist with exam formatting and printing
• Issue electronic guest parking passes and validate parking
• Backup classroom technology support
• Other general administrative tasks as needed

Events/Projects:

• Prepare materials and supplies for various events
• Assist faculty with projects (ex: lab clean-outs)

Janitorial:

• Vacuum and/or sweep floors
• Clean surfaces such as tables, equipment, whiteboards, windows
• Submit service requests to Facility Services, Recycling, Surplus, Mailing, and other campus partners as needed
• Take out trash/cardboard
• Other light janitorial tasks as needed

Transferable Skill Development

OSU is committed to ensuring students are prepared for success after graduation through intentional skill development as student employees. The competencies students develop while working at OSU are defined by the National Association of Colleges and Employers (NACE) as the essential skills employers seek in their hires. In this position, students learn and build vital career-readiness skills in the primary areas below: Communication, Critical Thinking, Teamwork, Leadership.

Qualifications

Full Employment Eligibility Requirements can be found here: https://hr.oregonstate.edu/student-employment-manual/500-employment-eligibility-requirements

Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study.

Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment.

Must meet the applicable minimal enrollment standard.

High School student: Regularly enrolled in a high school or participating in a home‑schooling program.

Undergraduate and post‑baccalaureate student: 6 credit hours per term.

Undergraduate international student: 12 credit hours per term*.

Graduate student officially admitted to Graduate School: 5 credit hours per term.

Graduate international student officially admitted to Graduate School: 9 credit hours per term*.

*International students may be allowed to carry fewer hours than specified above and still be considered ‘full-time’ by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center.

Required

• Ability to provide high-quality customer service.
• Ability to prioritize tasks and work independently.
• General computer skills (typing, email).
• General Microsoft Office Suite (or similar software) experience.
• Ability to pay attention to detail.

Preferred

• Prior customer service or administrative experience.
• Prior experience with event setup.
• Have at least three remaining terms of student status.

Working Conditions/Schedule

Standard office environment with hours within the Monday to Friday, 8:00am to 5:00pm time frame. May be required to push, pull, and/or lift up to 20 pounds.

Work schedule is assigned based around class schedule, typically 10-20hrs per week. Work will be conducted primarily in an office setting.

Please note that this position is based in Portland at the OHSU Robertson Life Sciences Building (RLSB) on the South Waterfront. It is recommended that students take public transit or bike to the RLSB, as parking is $13/day.

Salary and Start Date

Salary Range:

Anticipated Start Date: 2026-09-21

Equal Opportunity Employer

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

Company Culture and Facts

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on.

We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard.

We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

Facts

• Top 1.4% university in the world
• More research funding than all public universities in Oregon combined
• 1 of 3 land, sea, space and sun grant universities in the U.S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
• 7 cultural resource centers that offer education, celebration and belonging for everyone
• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
• 35k+ students including more than 2.3k international students and 10k students of color
• 217k+ alumni worldwide

For more interesting facts about OSU visit: https://oregonstate.edu/about

Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package

• Medical, Dental, Vision and Basic Life
• OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
• Optional lifestyle benefits such as pet, accident, and critical care insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.
• Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.

Legal Compliance and EEO Statements

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is a) in response to a formal complaint or charge, b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or c) consistent with the contractor’s legal duty to furnish information.

At Oregon State University, no qualified person shall, solely by reason of disability, be denied access to, participation in, or the benefits of, any program or activity operated by the University.

If requested, OSU will provide reasonable accommodation to applicants in order to provide access to the application, interviewing and selection process. You are not required to note the presence of a disability on your application to receive an accommodation. Please request any reasonable accommodations for disability as early as possible in the application and search process.

Requests may be directed to the hiring unit, or to the Office of Equal Opportunity and Access at [phone]. See Request an Accommodation Procedures for the OSU policy.

Oregon State University, in compliance with state and federal laws and regulations, including Title IX and its regulations, does not unlawfully discriminate and prohibits discrimination in any education program or activity that it operates, including in academic admissions and employment.

The university prohibits unlawful discrimination on the basis of age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin (including ancestry and ethnicity), citizenship, marital or family status, pregnancy or related conditions, disability, genetic information, protected veteran status / service in the uniformed service, or any other status protected by law or OSU policy.

Inquiries about Title IX may be referred to OSU’s Title IX Coordinator, the U.S. Department of Education’s Office for Civil Rights (link to https://ocrcas.ed.gov/contact-ocr), or both.

OSU’s Title IX Coordinator is the Executive Director of the Office of Equal Opportunity and Access (EOA).

For information on OSU’s nondiscrimination policy and procedures, including how to report information about conduct that may constitute discrimination or make a complaint of sex discrimination under Title IX, contact EOA by phone: [phone], email: [e-mail], mail/location: 330 Snell Hall, Corvallis OR 97331, or visit EOA’s website: eoa.oregonstate.edu.

Know Your Rights Oregon Family Leave Act: Department of Labor Family and Medical Leave Act: