Portfolio Project Coordinator for Office Construction

Lincoln Property Company; Dallas (TX); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

Lincoln Property Company is seeking an organized Assistant Project Manager to support a Senior Project Manager and multiple Project Managers on a portfolio of office buildouts. The role will coordinate documentation, schedules, budgets, and governance materials to enable efficient program execution.

The position requires strong administrative and communication skills, a collaborative approach, and experience with project tools such as MS Project, Excel, Smartsheet, and Procore.

Qualifications

• Bachelor’s degree in Construction Management, Business, Real Estate, or related field preferred.
• 2–5 years of experience in project coordination, construction administration, or program support.
• Experience supporting commercial real estate and office construction projects strongly preferred.

Responsibilities

• Maintain centralized program documentation, including schedules, budgets, reports, and governance materials
• Assist in the development and enforcement of standardized program processes, templates, and tools
• Coordinate program-level meetings, including agendas, minutes, and action item tracking
• Provide administrative and coordination support to Project Managers across multiple active job sites
• Track project milestones, deliverables, and key deadlines across the portfolio
• Assist with project setup, closeout documentation, and compliance tracking
• Monitor and follow up on task assignments to ensure timely completion
• Compile and distribute regular program reports on schedule, budget, risks, and overall performance
• Maintain dashboards and tracking tools for KPIs, project status, and portfolio health
• Ensure data accuracy and consistency across all reporting platforms
• Support preparation of executive-level presentations and updates
• Assist in tracking program budgets, commitments, and expenditures across projects—support invoice processing and POs
• Coordinate with finance teams to ensure alignment on capital allocation and reporting
• Coordinate communication with vendors, consultants, and internal stakeholders
• Maintain vendor documentation, contracts, and compliance records
• Support vendor onboarding and performance tracking processes
• Maintain logs for program-level risks, issues, and change requests
• Track mitigation actions and elevate concerns to the Senior Project Manager as needed
• Support change management documentation and communication efforts
• Assist in implementing and maintaining program governance frameworks
• Identify opportunities to improve workflows, reporting, and coordination efficiency
• Ensure adherence to scheduling, budgeting, and documentation standards

Skills

Organizational skills

Attention to detail

Multi-project coordination

Communication skills

Analytical thinking

Team collaboration

Education

Bachelor’s degree in Construction Management or related field

Tools

Microsoft Project

Excel

Smartsheet

Procore

Job description

Lincoln Property Company is seeking an organized Assistant Project Manager to support a Senior Project Manager and multiple Project Managers on a portfolio of office buildouts. The role will coordinate documentation, schedules, budgets, and governance materials to enable efficient program execution.

The position requires strong administrative and communication skills, a collaborative approach, and experience with project tools such as MS Project, Excel, Smartsheet, and Procore.