Portfolio Operations & Analytics Associate

Fairstead ESC LLC; Delray Beach (FL); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Employer Paid Vision Plans

Company Matched 401(k) Retirement Plan

12+ paid Holidays

15 days of PTO

7 Sick days

Employer Paid Life Insurance

Flexible Spending Account

Nationwide Pet Insurance

Disability Insurance

Laser Correction Discount

Employee Discounts on appliances, and

Job summary

Fairstead is seeking a Portfolio Support Manager to provide high-level administrative, operational, and analytical support to Senior Regional Managers across a multi-state affordable housing portfolio.

You will help reduce administrative burden, assist with budget prep and variance reporting, analyze property performance, and prepare timely reports, while coordinating with accounting and asset teams for accurate financials.

Qualifications

• 1–3 years of experience in property management.
• Proficiency in Affordable programs such as LIHTC, HUD, and Section 8 encouraged.
• High School Diploma or GED required.
• Proficiency in property management systems (Yardi, RealPage), with ability to navigate, extract, and analyze data.
• Project coordination or project management experience.
• Strong proficiency in Microsoft Office Suite, especially Excel.
• Proven ability to analyze data and produce clear, actionable reports.
• Adaptable and agile, with ability to quickly contribute in new environments.
• Excellent organizational, time management, and multitasking skills.
• High attention to detail and accuracy.
• Strong written and verbal communication skills.
• Travel: Approximately 10–15%.

Responsibilities

• Provide ongoing administrative support to Senior Regional Managers and regional teams.
• Support documentation and coordination for capital projects and large-scale renovations.
• Assist with budget preparation, tracking, and budget variance reporting.
• Collaborate with property leadership and accounting teams to ensure accurate financials, including timely support for accounts payable and receivable processes.
• Collect, review, and analyze historical income and expense data for properties.
• Prepare accurate and timely weekly, monthly, and quarterly property performance reports.
• Assist with due diligence for property acquisitions.
• Prepare presentations, reports, and other materials as needed.
• Maintain organized records and documentation for the portfolio.
• Identify trends, variances, and performance drivers; elevate insights to leadership.
• Partner with Regional Managers to ensure consistent and accurate reporting.
• Gather and analyze market data, including rent comparables and local trends using internal and third-party sources.
• Interface with internal stakeholders (and external partners as needed) to support understanding of asset performance and unique property characteristics.
• Support internal projects and portfolio-wide initiatives.
• Assist with rollout of new programs, processes, and operational improvements.
• Perform additional duties as assigned to support portfolio operations and evolving business needs.
• Coordinate and manage travel arrangements, including flights, hotels, and transportation.
• Prepare, submit, expense reports accurately and timely.

Skills

Data analysis

Report generation

Project coordination

Communication skills

Time management

Education

High School Diploma or GED

Tools

Yardi

RealPage

Job description

Fairstead is seeking a Portfolio Support Manager to provide high-level administrative, operational, and analytical support to Senior Regional Managers across a multi-state affordable housing portfolio.

You will help reduce administrative burden, assist with budget prep and variance reporting, analyze property performance, and prepare timely reports, while coordinating with accounting and asset teams for accurate financials.