Polished Receptionist & Administrative Support

Beacon Hill Staffing Group, LLC; New York (NY); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Daily company-paid lunches

Gym access

PTO

Job summary

Beacon Hill Staffing Group, LLC is seeking a professional, service-oriented Receptionist/Administrative Assistant to serve as the face of the office at a respected investment management firm. This role provides support across multiple departments and offers exposure to executive leadership, HR, operations, marketing, and client services.

The ideal candidate is polished, mature, detail-oriented, and eager to contribute across teams in a fully onsite five-day-a-week schedule.

Qualifications

• Bachelor's degree required.
• 0–2 years of administrative, customer service, hospitality, or corporate experience.
• Strong professionalism, maturity, communication skills, and commitment to delivering exceptional service.
• Highly organized with strong attention to detail and the ability to manage multiple priorities.
• Proficiency in Microsoft Office Suite; Canva experience is a plus.

Responsibilities

• Serve as the primary point of contact for visitors, clients, and employees by managing reception operations, incoming calls, guest registration, and conference room scheduling.
• Coordinate office hospitality, including catered meetings, daily lunch programs, conference room readiness, refreshments, and visitor experience.
• Provide administrative support to senior leaders through calendar coordination, expense reporting, scheduling, and special projects.
• Assist Human Resources and Workplace Operations with onboarding activities, employee engagement initiatives, communications, and internal content updates.
• Support marketing and event initiatives, including conference logistics, shareholder inquiries, mailings, and on-site event coordination.
• Partner with client service teams to respond to inquiries while maintaining a professional, welcoming, and organized office environment.

Skills

Communication skills

Professionalism

Maturity

Multitasking

Education

Bachelor's degree

Tools

Microsoft Office Suite

Canva

Job description

Beacon Hill Staffing Group, LLC is seeking a professional, service-oriented Receptionist/Administrative Assistant to serve as the face of the office at a respected investment management firm. This role provides support across multiple departments and offers exposure to executive leadership, HR, operations, marketing, and client services.

The ideal candidate is polished, mature, detail-oriented, and eager to contribute across teams in a fully onsite five-day-a-week schedule.