Polished Front Desk Pro — Client Experience & Events (OC)

W3Global; Irvine (CA); On-site; USD 42,000 - 52,000; Full time

Job summary

W3Global in Irvine, CA, seeks a polished Front Desk Receptionist to greet clients, coordinate conference rooms, and support daily office operations in a fast-paced law firm setting.

You will collaborate with a small team to ensure a welcoming client experience, manage calls, routing, and messages, and assist with events and administrative tasks. A professional demeanor and strong organizational skills are essential.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• 1-2 years of experience in reception, office administration, or similar role.
• Law firm or professional services experience is a plus.
• Excellent verbal communication skills and professional telephone etiquette.
• Friendly, polished, and client-focused personality.
• Ability to stay calm and organized in a fast-paced environment.
• Strong multitasking and prioritization skills.
• Proficiency with Microsoft Office and Teams; ability to learn new systems.
• Attention to detail and discretion with confidential information.
• Ability to lift and move office supplies up to 25 pounds.

Responsibilities

• Welcome clients, visitors, and vendors with a warm and professional demeanor.
• Answer and route incoming calls promptly and accurately.
• Take and relay messages as needed.
• Issue and track parking validations for clients and visitors.
• Coordinate conference room reservations and meeting schedules.
• Receive, sort, distribute, and coordinate incoming and outgoing mail.
• Keep kitchen and common areas clean, organized, and fully stocked.
• Maintain kitchen supply lists and place weekly orders within budget.
• Coordinate with building management and cleaning vendors regarding office needs.
• Assist with conference room technology and meeting setup.
• Assist with office events, including catering setup, coordination, and cleanup.
• Provide general administrative support, including copying, document preparation, compilation, and editing.
• Process and route expense and reimbursement documentation.
• Monitor office supply inventory and submit orders for approval.
• Assist with training new hires on front-desk and office procedures.

Skills

Verbal communication

Telephone etiquette

Multitasking

Office software

Attention to detail

Discretion

Team collaboration

Customer service

Education

High school diploma or equivalent

Associate degree preferred

Tools

Microsoft Office

Microsoft Teams

Conference room technology

Job description

W3Global in Irvine, CA, seeks a polished Front Desk Receptionist to greet clients, coordinate conference rooms, and support daily office operations in a fast-paced law firm setting.

You will collaborate with a small team to ensure a welcoming client experience, manage calls, routing, and messages, and assist with events and administrative tasks. A professional demeanor and strong organizational skills are essential.