Irvine Front Desk & Administrative Support Specialist

Jeffer Mangels & Mitchell; Irvine (CA); On-site; USD 52,000 - 60,000; Full time

Job summary

Jeffer Mangels & Mitchell LLP seeks a Receptionist for its Irvine office. The role supports front-of-house and administrative operations, serving as the first point of contact for clients and visitors while coordinating with practice groups and the Office Administrator.

The position requires at least 1 year of administrative experience, is non-exempt, and on-site five days per week in Irvine. Salary ranges from $52k to $60k base with opportunities for growth.

Qualifications

• High school diploma required.
• Minimum one year of experience in an office support role is required.

Responsibilities

• Greet clients and visitors warmly and professionally; answer and route incoming calls.
• Collaborate with attorneys and staff to provide reliable front-of-house support.
• Schedule and maintain meeting rooms, coordinate food orders for meetings, and serve beverages.
• Scan, print, photocopy, bind, and file legal documents with accuracy.
• Maintain the lobby, meeting rooms, kitchen, and staff areas to uphold a welcoming environment.
• Order and stock office and kitchen supplies, maintain office equipment, and call for service when needed.
• Manage deliveries and mail, process outgoing mail and overnight shipments, and track messenger requests.
• Assist with overflow tasks and document organization across teams.

Skills

Customer service

Communication

Organizational skills

Education

High school diploma

Job description

Jeffer Mangels & Mitchell LLP seeks a Receptionist for its Irvine office. The role supports front-of-house and administrative operations, serving as the first point of contact for clients and visitors while coordinating with practice groups and the Office Administrator.

The position requires at least 1 year of administrative experience, is non-exempt, and on-site five days per week in Irvine. Salary ranges from $52k to $60k base with opportunities for growth.