Orange County Receptionist

W3Global; Irvine (CA); On-site; USD 42,000 - 52,000; Full time

Job summary

W3Global in Irvine, CA, seeks a polished Front Desk Receptionist to greet clients, coordinate conference rooms, and support daily office operations in a fast-paced law firm setting.

You will collaborate with a small team to ensure a welcoming client experience, manage calls, routing, and messages, and assist with events and administrative tasks. A professional demeanor and strong organizational skills are essential.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• 1-2 years of experience in reception, office administration, or similar role.
• Law firm or professional services experience is a plus.
• Excellent verbal communication skills and professional telephone etiquette.
• Friendly, polished, and client-focused personality.
• Ability to stay calm and organized in a fast-paced environment.
• Strong multitasking and prioritization skills.
• Proficiency with Microsoft Office and Teams; ability to learn new systems.
• Attention to detail and discretion with confidential information.
• Ability to lift and move office supplies up to 25 pounds.

Responsibilities

• Welcome clients, visitors, and vendors with a warm and professional demeanor.
• Answer and route incoming calls promptly and accurately.
• Take and relay messages as needed.
• Issue and track parking validations for clients and visitors.
• Coordinate conference room reservations and meeting schedules.
• Receive, sort, distribute, and coordinate incoming and outgoing mail.
• Keep kitchen and common areas clean, organized, and fully stocked.
• Maintain kitchen supply lists and place weekly orders within budget.
• Coordinate with building management and cleaning vendors regarding office needs.
• Assist with conference room technology and meeting setup.
• Assist with office events, including catering setup, coordination, and cleanup.
• Provide general administrative support, including copying, document preparation, compilation, and editing.
• Process and route expense and reimbursement documentation.
• Monitor office supply inventory and submit orders for approval.
• Assist with training new hires on front-desk and office procedures.

Skills

Verbal communication

Telephone etiquette

Multitasking

Office software

Attention to detail

Discretion

Team collaboration

Customer service

Education

High school diploma or equivalent

Associate degree preferred

Tools

Microsoft Office

Microsoft Teams

Conference room technology

Job description

Be the Face of an Award-Winning Law Firm
Are you a polished, personable professional who enjoys creating a great first impression? As the Orange County Receptionist, you will be one of the first points of contact for clients, attorneys, vendors, and guests-and play an important role in creating a welcoming, professional experience at a leading law firm.
This is a dynamic, people-focused position where no two days are exactly alike. You may be welcoming a client one moment, coordinating a conference room or firm event the next, and helping keep daily office operations running smoothly. You'll work closely with another team member to provide front-desk coverage and support, making this a collaborative role where you're never working alone.
Key Responsibilities
Reception & Client Experience

• Welcome clients, visitors, and vendors with a warm and professional demeanor.
• Answer and route incoming calls promptly and accurately.
• Take and relay messages as needed.
• Issue and track parking validations for clients and visitors.
• Coordinate conference room reservations and meeting schedules.

Office & Administrative Operations

• Receive, sort, distribute, and coordinate incoming and outgoing mail.
• Keep kitchen and common areas clean, organized, and fully stocked.
• Maintain kitchen supply lists and place weekly orders within budget.
• Coordinate with building management and cleaning vendors regarding office needs.
• Assist with conference room technology and meeting setup.

Events & Administrative Support

• Assist with office events, including catering setup, coordination, and cleanup.
• Provide general administrative support, including copying, document preparation, compilation, and editing.
• Process and route expense and reimbursement documentation.
• Monitor office supply inventory and submit orders for approval.
• Assist with training new hires on front-desk and office procedures.

What We're Looking For
You don't need a law degree to succeed in this role. We're looking for someone who is professional, organized, personable, and genuinely enjoys helping others.

• High school diploma or equivalent required; associate degree preferred.
• 1-2 years of experience in reception, office administration, or a similar support role.
• Law firm or professional services experience is a plus.
• Excellent verbal communication skills and professional telephone etiquette.
• Friendly, polished, and client-focused personality.
• Ability to remain calm and organized in a fast-paced environment.
• Strong multitasking skills and the ability to effectively manage competing priorities.
• Proficiency with Microsoft Office and Microsoft Teams, with the ability to quickly learn new systems.
• Strong attention to detail and organizational skills.
• Ability to handle confidential client and firm information with discretion.
• Ability to lift and move office supplies and event materials weighing up to 25 pounds.

Why Join?

• Join an award-winning, fast-growing law firm with opportunities to learn and grow.
• Become part of a collaborative and supportive Orange County team.
• Enjoy a diverse role that combines client interaction, office operations, events, and administrative support.
• Work in an environment that values its people and invests in their development.
• Be part of a professional team where your contribution is visible and meaningful.

Schedule & Work Environment
This is a full-time, on-site position based in an Orange County (Irvine, CA) office.
Schedule: Monday-Friday, 8:00 a.m.-5:00 p.m.
Occasional early arrivals or later departures may be required to support firm events.
The position involves extended periods at the reception desk, along with regular movement throughout the office to assist with meetings, events, supplies, and daily operations.