Polished Front Desk & Admin Assistant - Opportunities

NextShining; New York (NY); On-site; USD 38,000 - 42,000; Full time

Job summary

NextShining is seeking a polished and personable Receptionist to be the friendly first contact for visitors, clients, and team members in our New York office. You will manage front-desk operations, answer calls, schedule meetings, and support multiple departments with professional communication and organized, attentive service to help the company run smoothly.

This role offers opportunities for career growth within a collaborative, dynamic environment and emphasizes customer service,

Qualifications

• Strong verbal and written communication skills.
• Professional, friendly, and confident demeanor.
• Excellent organizational and time-management abilities.
• Strong attention to detail and accuracy.
• Ability to manage multiple tasks and priorities effectively.
• Comfortable working with computers and standard office software.
• Reliable and punctual with a strong sense of responsibility.
• Ability to work independently while contributing to a collaborative team environment.
• Strong customer service and interpersonal skills.
• Willingness to learn, develop new skills, and take on additional responsibilities.

Responsibilities

• Welcome visitors and provide a professional and friendly first impression.
• Answer, screen, and direct incoming phone calls.
• Respond to general inquiries and direct requests to the appropriate team members.
• Maintain an organized and presentable reception and front-office area.
• Schedule appointments, meetings, and internal office activities.
• Receive, organize, and distribute mail, packages, and deliveries.
• Assist with data entry, document preparation, filing, and administrative tasks.
• Maintain accurate office records and contact information.
• Communicate professionally with clients, visitors, vendors, and colleagues.
• Support different departments with day-to-day administrative needs.
• Help ensure smooth and efficient daily office operations.

Skills

Verbal communication

Written communication

Organizational skills

Time management

Customer service

Reliability

Independent work

Team collaboration

Attention to detail

Professional demeanor

Tools

Office software

Phone system

Job description

NextShining is seeking a polished and personable Receptionist to be the friendly first contact for visitors, clients, and team members in our New York office. You will manage front-desk operations, answer calls, schedule meetings, and support multiple departments with professional communication and organized, attentive service to help the company run smoothly.

This role offers opportunities for career growth within a collaborative, dynamic environment and emphasizes customer service,