Polished Administrative Assistant — Front Desk & Operations

Tobin and Company CPA's PC; Town/Village of Harrison (NY); On-site; USD 55,000 - 65,000; Full time

Job summary

Tobin and Company CPA's PC is seeking an Administrative Assistant in Purchase, NY. The role focuses on front desk duties, client relations, and handling sensitive documents while supporting daily team operations in a boutique accounting firm.

Ideal candidates bring 2–4 years of admin support, strong MS Office and database skills, and a professional, discreet approach to client data. The position emphasizes hospitality, organization, and multi-tasking in a fast-paced environment.

Qualifications

• 2 to 4 years of proven administrative support experience, ideally in professional services.
• Strong proficiency with office software (Microsoft Office) and database management.
• Highly discreet handling of sensitive financial records and client data.
• Polished, proactive problem solver who thrives in a fast-paced environment.

Responsibilities

• Serve as the face of the firm by greeting visitors, answering calls, and creating a welcoming office environment.
• Maintain discretion while scanning and organizing confidential client files, especially during peak tax seasons.
• Oversee office supplies, machines, and keep shared spaces presentable.
• Sort mail, manage deliveries, shredding schedule, filing, and draft letters; partner with leadership to streamline workflows.
• Enter new client information accurately and process payments using online charge services.

Skills

2-4 years experience

Polished communication

Resourceful problem solver

Thrives in fast-paced env

Tools

Microsoft Office

Database management

Virtual payment systems

Job description

Tobin and Company CPA's PC is seeking an Administrative Assistant in Purchase, NY. The role focuses on front desk duties, client relations, and handling sensitive documents while supporting daily team operations in a boutique accounting firm.

Ideal candidates bring 2–4 years of admin support, strong MS Office and database skills, and a professional, discreet approach to client data. The position emphasizes hospitality, organization, and multi-tasking in a fast-paced environment.