Polished Office Receptionist & Admin Support

Beasley, Mitchell, & Co; Green Valley (AZ); On-site; USD 45,000 - 70,000; Full time

Job summary

Beasley, Mitchell, & Co. is seeking an Administrative Services professional to support accounting staff, audit staff, bookkeepers, managers, and partners.

The role involves handling calls, client interactions, data tracking, scheduling, and confidential document management. The ideal candidate will have strong communication, detail orientation, and multitasking abilities, with 3+ years of experience and an HS diploma (Associate degree preferred).

Qualifications

• Proficiency in Microsoft Office Suite; Google Drive, ShareFile, or similar cloud client portal.
• Excellent written and verbal communication skills.
• Must be able to communicate clearly and concisely with team members and clients.
• Attention to detail.
• Ability to prioritize and multitask.
• Ability to work in a fast-paced environment with minimal supervision.
• Needs to be organized to keep projects on track.

Responsibilities

• Operate the firm’s telephone system and direct calls.
• Communicate client requests to staff and partners.
• Be courteous, pleasant, and helpful with clients and staff.
• Receive and assist visitors, providing liquid refreshments on request.
• Update and maintain data-tracking systems, process & typing of correspondence, reports, and miscellaneous items.
• Schedule appointments and call to confirm appointments.
• Use computer software and relational databases to perform functions.
• Scan and save investment statements.
• Maintain adequate supplies of all internal forms and checklists.
• Take responsibility for packages left for client pickup.
• Maintain strict confidentiality of the firm’s clients and business transactions.
• Performs other duties as assigned.

Skills

Communication

Attention to detail

Multitasking

Organizational skills

Time management

Education

HS Diploma

Associate degree preferred

Tools

Microsoft Office Suite

Google Drive

ShareFile

Relational databases

Job description

Beasley, Mitchell, & Co. is seeking an Administrative Services professional to support accounting staff, audit staff, bookkeepers, managers, and partners.

The role involves handling calls, client interactions, data tracking, scheduling, and confidential document management. The ideal candidate will have strong communication, detail orientation, and multitasking abilities, with 3+ years of experience and an HS diploma (Associate degree preferred).