Part-Time Office Coordinator - Front Desk & Admin Support

TOBIN & SONS MOVING & STORAGE INC; Beverly (MA); On-site; USD 25,000 - 39,000; Part time

Job summary

Tobin Scientific in Beverly, MA is seeking an Office Administrator to manage daily administrative operations and keep the office running smoothly. This is a part-time, temporary role at our corporate headquarters, with a schedule Monday through Friday, 9:00 a.m.

to 3:30 p.m., 30 hours per week, on-site. You will support staff, coordinate procedures, handle shipping labels, front desk duties, meetings in Outlook, and vendor coordination.

Qualifications

• Familiar with office management systems and procedures.
• Excellent organizational and time-management skills with strong attention to detail.
• Strong verbal and written communication skills.
• Ability to multitask, prioritize tasks, and work independently in a dynamic environment.
• Discretion with confidential information and a high degree of professionalism.

Responsibilities

• Act as the go-to person for all day-to-day office needs.
• Manage front desk duties – greet visitors, answer phones, receive and sort mail, and route communications.
• Create and track shipping labels for outgoing packages and ensure timely delivery with carriers.
• Monitor and maintain office/kitchen supplies and manage vendor orders.
• Coordinate daily lunch orders and vendor relationships.
• Liaise with vendors, service providers, and building management.
• Coordinate meetings using Microsoft Outlook and manage calendars.
• Ensure office spaces and meeting rooms are clean, organized, and functional.
• Provide general administrative support to leadership and other departments.

Skills

Organizational skills

Time management

Communication skills

Multitasking

Professional discretion

Education

High school diploma

Associates' or Bachelor's degree preferred

Tools

Microsoft Outlook

Job description

Tobin Scientific in Beverly, MA is seeking an Office Administrator to manage daily administrative operations and keep the office running smoothly. This is a part-time, temporary role at our corporate headquarters, with a schedule Monday through Friday, 9:00 a.m.

to 3:30 p.m., 30 hours per week, on-site. You will support staff, coordinate procedures, handle shipping labels, front desk duties, meetings in Outlook, and vendor coordination.