Police Records Specialist - Accurate, Confidential Records

City of Athens, TX; Athens (TX); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health insurance

Dental

Vision

Retirement plan

Deferred compensation

Flexible spending accounts

Life insurance

Long-term disability

Holidays

Vacation

Sick leave

Job summary

The City of Athens, TX seeks a Records Specialist to handle clerical, technical, and administrative duties related to police records. You will maintain accuracy, security, and compliance of records, provide high-quality customer service, and support filing and data entry across multiple systems.

Responsibilities include processing reports, managing digital media, handling public information requests, and ensuring chain-of-custody for evidentiary materials in accordance with state law.

Qualifications

• High school diploma or GED required.
• Experience in clerical or customer service preferred, public safety records a plus.
• Ability to obtain required training including PIA, NIBRS, CJIS, and TLETS/TCIC.

Responsibilities

• Receive, review, verify, enter, and maintain police records and reports.
• Preserve records and manage electronic evidence.
• Review reports for completeness and compliance with standards.
• Submit UCR monthly to the State of Texas.
• Process case filings and submit to prosecuting offices.
• Manage Open Records Requests per Texas Public Information Act.
• Enter data into software systems accurately and timely.
• Assist customers in person, by phone, email, or fax with requests.
• Process interagency requests and redact records for release.

Skills

Modern office procedures

Law enforcement records management

Records retention schedules

Texas Public Information Act

CJI & CHRI handling

RMS / CAD systems

Property & evidence handling

Attention to detail

Work under pressure

Written & verbal communication

Confidentiality & discretion

Customer service

Software adaptability

Multitasking

Public Information Act training

Education

High School Diploma or GED

Notary Public within 6 months

Driver's license (valid)

Tools

RMS

CAD

EDMS

Job description

The City of Athens, TX seeks a Records Specialist to handle clerical, technical, and administrative duties related to police records. You will maintain accuracy, security, and compliance of records, provide high-quality customer service, and support filing and data entry across multiple systems.

Responsibilities include processing reports, managing digital media, handling public information requests, and ensuring chain-of-custody for evidentiary materials in accordance with state law.