Police Records & Data Entry Specialist

Coos Bay; Coos Bay (OR); On-site; USD 38,000 - 52,000; Full time

Job summary

City of Coos Bay Police Department is seeking a Records Specialist to classify, code and file police reports, enter data into computer systems and distribute records. The role involves handling lobby inquiries, interpreting narratives, and maintaining accurate records in a fast-paced, public-facing office.

Ideal candidates will have two years of clerical experience (preferably in law enforcement or legal environments) and a high school diploma or GED.

Qualifications

• Two years of general clerical experience, preferably in law enforcement or legal environment.
• Graduation from high school or the equivalent GED certificate.
• Any satisfactory equivalent combination of experience and training may substitute for the above.

Responsibilities

• Answer lobby calls and route inquiries to the proper person or department.
• Review and classify incoming police reports and related documents.
• Enter information into computer systems and ensure accurate coding.
• Copy and distribute reports and attach addenda as needed.
• Respond to requests from law enforcement and the public following procedures.
• Type letters, reports, minutes and other materials; transcribe from tapes/notes.

Skills

Data entry

Public interaction

Police reporting

Clerical tasks

Excel

Education

High school diploma or GED

Tools

Computer terminal

Word processing

Excel

Job description

City of Coos Bay Police Department is seeking a Records Specialist to classify, code and file police reports, enter data into computer systems and distribute records. The role involves handling lobby inquiries, interpreting narratives, and maintaining accurate records in a fast-paced, public-facing office.

Ideal candidates will have two years of clerical experience (preferably in law enforcement or legal environments) and a high school diploma or GED.