Police Records Specialist

National Police; Englewood (CO); On-site; USD 63,928,000 - 95,906,000; Full time

Job summary

National Police seeks a Records Management Specialist to maintain, process, and retrieve law enforcement records, warrants, and traffic reports, while serving as receptionist for the department. You will enter data into the Records Management System, file records, scan and index documents, and track items to ensure integrity across divisions.

The role also involves handling cash transactions, supporting monthly statistics reporting, and providing courteous customer service to the public and

Qualifications

• High School diploma or GED required; some college in Criminal Justice helpful.
• 2 years of general office experience in Criminal Justice field preferred.
• Must obtain CCIC/NCIC within 3 months of hire; CCRN within 3 years.
• Background checks and DMV and drug screening will be conducted.

Responsibilities

• Process incoming paperwork and route reports to divisions.
• Enter and retrieve records in Records Management System.
• Serve as receptionist and respond to customer inquiries.
• Process warrants, incidents, and court dispositions for records.
• Handle cash transactions related to fees and registrations.
• Ensure accuracy and integrity of all records and audits.
• Assist in monthly statistics reporting and data extraction.

Skills

Records management

Customer service

Data entry

Receptionist duties

Attention to detail

Education

High School Diploma or GED

Criminal Justice coursework

Tools

Records Management System

Public safety databases

Job description

Salary: $22.31 – $33.47/Hourly

Position Summary:

The Records Management Specialist maintains, processes, and retrieves various law enforcement related records, warrants, and traffic reports. Maintains filing system for records. You serve as receptionist for the department. Provides technical assistance to both citizens and other employees.

Essential Functions:

• Processes all incoming paperwork and computerized reports from other departments and divisions. Separates, copies and distributes large quantities of completed paperwork to the proper divisions, departments and agencies. Enters and retrieves stored records from a variety of storage devices.
• Processes canceled criminal warrants from the courts. Enters and scans recovered vehicle information, vehicle impound data, pawned property, blood alcohol results on arrestees and dispositions from and for both municipal and county courts into Records Management System and Colorado Criminal History Files.
• Processes daily incoming and outgoing mail for County and other City agencies and departments.
• Tracks all reports and documents both incoming and outgoing to ensure integrity of records.
• Responds to customer needs. Serves as receptionist for all divisions within the Department. Provides security checks and electronic access to secured doors within the Police complex.
• Provides systematic checks of available records for private and governmental inquiries including criminal records, accident reports and municipal warrants. Checks local, state and federal histories for officers, Municipal Court and various other police, court, probation and human service agencies.
• Deals with cash monies and securities relating to prisoner bonding, photocopying, and sex offender registration and photos. Submits reconciled cash report on a regular basis.
• Operates numerous pieces of office equipment for data entry, retrieval, archiving, and transmittal of public safety related information including photocopiers, fax machines, optical disk storage equipment and personal computers utilizing several software packages.
• Enters, verifies and maintains data in Records Management System for such purposes as arrests, accident reports, incident and offense reports, deaths, confiscated property, traffic tickets, and other reports related to the public safety function.
• Responsible for investigating and extracting digital data from the City Camera system and mug shot system used for evidence and/or prosecution of criminal cases.
• Assists in the gathering and entering of pertinent information for monthly and annual statistical reports to include the National Incident Based Reporting System standards and other internal crime reporting information. Enters departmental crime statistics into a variety of computer systems.
• Assists the Patrol Division with various record keeping assignments and computer entry. Scans and indexes all Patrol Division documents.
• Records, maintains and updates fingerprint tracking data on arrests for submission of criminal history information to State and Federal government.
• Processes and collects money for juvenile arrest records released to the public.
• Processes and collects money for Sex Offender Registration to include criminal history and warrant checks. Processes and releases Public Sexual Offender report.

Requirements:

• High School Education or GED; some college work in Criminal Justice helpful
• 2 years of general office experience in Criminal Justice field preferred.
• CCIC/NCIC (must obtain within 3 months of hire);
• CCRN (must obtain within 3 years of hire)
• In-person interviews
• Reference checks
• Background checks, which may include local police check
• DMV check
• Drug Screening
• Fingerprint checks through CBI/FBI.