Police Records & Data Coordinator

Rice County; Faribault (MN); On-site; USD 33,000 - 47,000; Full time

Job summary

Rice County is seeking a Records Specialist to maintain police records, transcribe confidential interviews, and support Investigations and the Jail Administrator. The role requires attention to detail and proficiency with data systems and records requests.

Responsibilities include preparing reports, operating MINCIS/NCIC, managing the cash drawer, and providing timely responses to inquiries while maintaining professional conduct with the public.

Qualifications

• High school diploma or equivalent required; 1–3 years clerical experience preferred.
• Proficiency in MS Excel and PowerPoint.
• Knowledge of Minnesota Data Practices Act.

Responsibilities

• Maintain police records and reports with accuracy and timeliness.
• Compile statistics and produce periodic and year-end reports.
• Operate MINCIS and NCIC computer systems.
• Respond to inquiries from citizens, employees and others; direct as needed.
• Serve as cashier and balance cash drawer weekly.
• Process records requests from the public, attorneys, social services, corrections, media, probation, and other agencies.
• Maintain organized records for quick accessibility.
• Assist with civil process clerical duties and administrative support for Investigations and Jail Administrator.

Skills

MS Excel

PowerPoint

Minnesota Data Practices Act

Education

High school diploma

Associate’s degree in business administration or office support

Tools

MINCIS

NCIC

Access database

Job description

Rice County is seeking a Records Specialist to maintain police records, transcribe confidential interviews, and support Investigations and the Jail Administrator. The role requires attention to detail and proficiency with data systems and records requests.

Responsibilities include preparing reports, operating MINCIS/NCIC, managing the cash drawer, and providing timely responses to inquiries while maintaining professional conduct with the public.