Police Records & Data Coordinator

Rice-County,-Mn; Faribault (MN); On-site; USD 33,000 - 47,000; Full time

Job summary

Rice County in Faribault, MN, seeks a Records Specialist to maintain police records, compile reports, and operate CJIS/NCIC systems. The role serves Investigations, Jail Administration, and deputies, assisting with civil processes and administrative duties.

Open to internal Rice County employees only, the position requires a high school diploma and 1–3 years of clerical experience; proficiency in MS Excel/PowerPoint and knowledge of Minnesota Data Practices Act are preferred.

Qualifications

• Requires high school diploma and 1–3 years clerical experience.
• Proficiency in MS Excel and PowerPoint.
• Knowledge of Minnesota Data Practices Act.

Responsibilities

• Prepare and maintain police records and reports.
• Compile statistics and provide periodic and year-end reports.
• Operate MINCIS and NCIC computer systems.
• Respond to inquiries from citizens, employees and others; refer when necessary.
• Serve as cashier and receive payments for records; balance cash drawer weekly.
• Process requests from the public, attorney’s offices, social services, corrections, media, probation, insurance companies and HRA.
• Maintain records in assigned area to ensure timely accessibility.
• Assist in civil process clerical duties, evidence, and administrative support to Investigations and Jail Administrator.
• Other duties as assigned.

Skills

MS Excel

PowerPoint

Minnesota Data Practices Act knowledge

Education

High school diploma

Associate's degree in business administration or office support

Tools

CJIS/NCIC

Access database

Job description

Rice County in Faribault, MN, seeks a Records Specialist to maintain police records, compile reports, and operate CJIS/NCIC systems. The role serves Investigations, Jail Administration, and deputies, assisting with civil processes and administrative duties.

Open to internal Rice County employees only, the position requires a high school diploma and 1–3 years of clerical experience; proficiency in MS Excel/PowerPoint and knowledge of Minnesota Data Practices Act are preferred.