Records Specialist - Sheriff's Office

Rice-County,-Mn; Faribault (MN); On-site; USD 33,000 - 47,000; Full time

Job summary

Rice County in Faribault, MN, seeks a Records Specialist to maintain police records, compile reports, and operate CJIS/NCIC systems. The role serves Investigations, Jail Administration, and deputies, assisting with civil processes and administrative duties.

Open to internal Rice County employees only, the position requires a high school diploma and 1–3 years of clerical experience; proficiency in MS Excel/PowerPoint and knowledge of Minnesota Data Practices Act are preferred.

Qualifications

• Requires high school diploma and 1–3 years clerical experience.
• Proficiency in MS Excel and PowerPoint.
• Knowledge of Minnesota Data Practices Act.

Responsibilities

• Prepare and maintain police records and reports.
• Compile statistics and provide periodic and year-end reports.
• Operate MINCIS and NCIC computer systems.
• Respond to inquiries from citizens, employees and others; refer when necessary.
• Serve as cashier and receive payments for records; balance cash drawer weekly.
• Process requests from the public, attorney’s offices, social services, corrections, media, probation, insurance companies and HRA.
• Maintain records in assigned area to ensure timely accessibility.
• Assist in civil process clerical duties, evidence, and administrative support to Investigations and Jail Administrator.
• Other duties as assigned.

Skills

MS Excel

PowerPoint

Minnesota Data Practices Act knowledge

Education

High school diploma

Associate's degree in business administration or office support

Tools

CJIS/NCIC

Access database

Job description

**OPEN TO INTERNAL RICE COUNTY EMPLOYEES ONLY**

The Records Specialist maintains a variety of police records and files in an updated and accurate status to ensure they are accessible for information as requested. Performs a variety of clerical and administrative work for Investigations, the Jail Administrator, Correctional Officers, Deputies, and law enforcement administration. Transcribes confidential electronically recorded interviews for major crimes and internal investigations. Maintains professionalism with the public.

• Prepares and maintains police records and reports.
• Compiles statistics and provide periodic reports and a year-end report.
• Operates the MINCIS and NCIC computer systems.
• Responds to inquiries from citizens, employees and others; and refers when necessary to appropriate persons with public and assists with their requests.
• Serves as cashier and receives payments for records; balances cash drawer weekly.
• Processes requests from the public, attorney’s offices, social services, corrections, media, probation, insurance companies and HRA.
• Maintains records in assigned area to ensure timely accessibility.
• Assists as needed in civil process clerical duties, evidence, and administrative assistant duties; provides administrative support to Investigations and the Jail Administrator.
• Other duties as assigned.

MINIMUM QUALIFICATIONS

The position requires a high school diploma, and one to three years of clerical experience, or equivalent; proficiency in MS Excel and PowerPoint applications; and knowledge of Minnesota Data Practices Act.

PREFERRED QUALIFICATIONS

Post-secondary training or associate's degree in business administration or office support. Experience with state computer database CJIS/NCIC and Access database computer program. Knowledge of law enforcement and court system. Knowledge of Minnesota Data Practices Act.

• HIRING RANGE / UNION: $24.17 -$33.83 per hour / GU – Grade 6
• HOURS: Full-time hours equal 40 hours per week. Normal business hours are 8:00 am - 4:30 pm, Monday – Friday.