Police Central Records Administrative Assistant

City of Hampton; Hampton (VA); On-site; USD 19,000 - 30,000; Full time

Job summary

The City of Hampton is seeking an Office Assistant for the Central Records team within the Police Division. You will support law enforcement operations by handling a variety of administrative tasks that keep the department running smoothly.

Maintain confidential information and assist with general office duties in a fast-paced environment. Responsibilities include typing correspondence, managing mail and calendars, data entry, and coordinating with other city departments.

Qualifications

• Graduation from high school or successful completion of the GED.
• Requires the ability to efficiently use a computer and other office equipment to complete tasks; working knowledge of Microsoft Office.
• Requires the ability to learn complex computer programs; maintain records and attention to detail; follow complex oral and written instructions; work with diverse populations.

Responsibilities

• Types a variety of correspondence, reports and forms; may prepare minutes, newsletters, annual reports, purchase orders, and payment forms.
• Operates standard office machines and personal computers; reviews work for accuracy and completeness.
• Receives, sorts, and distributes incoming mail; answers phone calls; greets visitors and assists with general information questions.
• Maintains appointment calendars and notifies supervisors of schedule changes.
• May collect financial or statistical data and post it on prescribed forms.
• Assists with planning departmental functions or special events; supports coworkers with day-to-day tasks.
• Demonstrates regular and punctual attendance; performs other related duties as required.

Skills

Oral and written communication

Attention to detail

Data entry

Education

High School diploma or GED

Tools

Microsoft Office

Job description

The City of Hampton is seeking an Office Assistant for the Central Records team within the Police Division. You will support law enforcement operations by handling a variety of administrative tasks that keep the department running smoothly.

Maintain confidential information and assist with general office duties in a fast-paced environment. Responsibilities include typing correspondence, managing mail and calendars, data entry, and coordinating with other city departments.