INMATE RECORDS CLERK

City-of-Hampton,-Va; Hampton (VA); On-site; USD 35,000 - 56,000; Full time

Benefits offered by this job

Tuition reimbursement

Veterans/Military Spouse friendly

Career development opportunities

Flexible shift options

Job summary

City of Hampton, Hampton Sheriff’s Office, seeks an Inmate Records Clerk to maintain accurate inmate records, process court documents, and manage data in jail systems. The role supports detention and judicial operations with strict confidentiality and compliance.

Responsibilities include calculating sentences, good time, and release dates, and preparing periodic reports. A background check is required; a valid driver’s license is preferred for field coordination.

Qualifications

• High school diploma or GED required; some college coursework preferred in business, computer science, criminal justice, or related field.
• 1 year of professional experience in records management, data entry, or admin support involving confidential information.

Responsibilities

• Maintain and update inmate records with precision and confidentiality.
• Process court documents, releases, and transfer paperwork.
• Enter and manage data in jail management systems (LIDS).
• Calculate inmate sentences, good time, and release dates.
• Prepare daily, monthly, and quarterly reports (including use-of-force reports).
• Audit records and ensure compliance with policies and regulations.

Skills

Records management

Data entry

Administrative support

Education

High school diploma or GED

Tools

LIDS

Job description

Join the Hampton Sheriff’s Office in a vital role supporting detention and judicial operations. The Inmate Records Clerk ensures inmate incarceration records are accurate, complete, and maintained in compliance with federal, state, and local laws, Compensation Board requirements, and Sheriff’s Office policies and procedures. This position plays an important part in processing court and release documents, maintaining official records, and preparing reports essential to the operation of the facility.

Typical Task:

• Maintain and update inmate records with precision and confidentiality
• Process court documents, releases, and transfer paperwork
• Conduct warrant checks (VCIN/NCIC) for inmate release eligibility
• Enter and manage data in jail management systems (LIDS)
• Calculate inmate sentences, good time, and release dates
• Prepare daily, monthly, and quarterly reports (including use-of-force reports)
• Coordinate with courts, law enforcement, and internal staff
• Audit records and ensure compliance with policies and regulations
• Respond to inquiries and correspondence related to inmate records

Minimum Requirements:

• High school diploma or GED required; some college coursework preferred (business, computer science, criminal justice, or related field).
• A minimum of 1 year of professional experience in records management, data entry, or administrative support involving confidential information.
• An equivalent combination of education and experience may be considered.
• Must successfully pass a background investigation before employment.
• This position is safety sensitive and is subject to testing for alcohol and controlled substances in accordance with the City’s substance abuse policy, if applicable.
• Must possess and maintain a valid driver’s license with a satisfactory driving record.

Additional Requirements:

• Click here to complete the required Authorization for Release of Information form.
• Must meet Department of Criminal Justice Services requirements applicable to sworn personnel, if applicable.
• The incumbent may be considered "essential personnel" during citywide emergencies or at the direction of the City Manager or designee, which may include long hours and unusual schedules.

Join the City of Hampton team! As a proud V3 (Virginia Values Veterans) employer and a designated Military Spouse-Friendly Employer, we are committed to supporting veterans and military spouses. We offer a welcoming and inclusive workplace, recognizing the unique skills and experiences that military families bring. Come work for Hampton, a vibrant waterfront community celebrating and embracing 400 years of history and innovation, creating an even more dynamic future! We are located in the center of the Hampton Roads region and offer lots of waterfront fun, rich and diverse history, and a vibrant restaurant scene. Hampton offers excellent benefits, career and professional development, tuition reimbursement, and other benefits.