INMATE RECORDS CLERK

City of Hampton; Hampton (VA); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Sentara Health Plans

Delta Dental Insurance

Anthem Vision

FSA Reimbursement accounts

457 / Roth IRA Plans

Virginia Retirement System (VRS)

Job summary

City of Hampton seeks an Inmate Records Clerk to maintain accurate inmate incarceration records and ensure compliance with laws and policies. You will process court and release documents and prepare essential reports for detention operations.

The role requires a high school diploma or GED, confidentiality, and the ability to pass a background check. Prior experience with records management and data entry is preferred, with knowledge of LIDS a plus.

Qualifications

• High school diploma or GED required; some college coursework preferred (business, computer science, criminal justice, or related field).
• A minimum of 1 year of professional experience in records management, data entry, or administrative support involving confidential information.
• An equivalent combination of education and experience may be considered.
• Must successfully pass a background investigation before employment.
• This position is safety sensitive and is subject to testing for alcohol and controlled substances in accordance with the City’s policy.
• Must possess and maintain a valid driver’s license with a satisfactory driving record.

Responsibilities

• Maintain and update inmate records with precision and confidentiality
• Process court documents, releases, and transfer paperwork
• Conduct warrant checks (VCIN/NCIC) for inmate release eligibility
• Enter and manage data in jail management systems (LIDS)
• Calculate inmate sentences, good time, and release dates
• Prepare daily, monthly, and quarterly reports (including use-of-force reports)
• Coordinate with courts, law enforcement, and internal staff
• Audit records and ensure compliance with policies and regulations
• Respond to inquiries and correspondence related to inmate records

Skills

Records management

Data entry

Confidential info

Background check

Education

High school diploma / GED

Tools

LIDS

Job description

Function
Join the Hampton Sheriff’s Office in a vital role supporting detention and judicial operations. The Inmate Records Clerk ensures inmate incarceration records are accurate, complete, and maintained in compliance with federal, state, and local laws, Compensation Board requirements, and Sheriff’s Office policies and procedures. This position plays an important part in processing court and release documents, maintaining official records, and preparing reports essential to the operation of the facility.

Typical Task

• Maintain and update inmate records with precision and confidentiality
• Process court documents, releases, and transfer paperwork
• Conduct warrant checks (VCIN/NCIC) for inmate release eligibility
• Enter and manage data in jail management systems (LIDS)
• Calculate inmate sentences, good time, and release dates
• Prepare daily, monthly, and quarterly reports (including use-of-force reports)
• Coordinate with courts, law enforcement, and internal staff
• Audit records and ensure compliance with policies and regulations
• Respond to inquiries and correspondence related to inmate records

Minimum Requirements

• High school diploma or GED required; some college coursework preferred (business, computer science, criminal justice, or related field).
• A minimum of 1 year of professional experience in records management, data entry, or administrative support involving confidential information.
• An equivalent combination of education and experience may be considered.
• Must successfully pass a background investigation before employment.
• This position is safety sensitive and is subject to testing for alcohol and controlled substances in accordance with the City’s substance abuse policy, if applicable.
• Must possess and maintain a valid driver’s license with a satisfactory driving record.

Additional Requirements

• Must meet Department of Criminal Justice Services requirements applicable to sworn personnel, if applicable.
• The incumbent may be considered “essential personnel” during citywide emergencies or at the direction of the City Manager or designee, which may include long hours and unusual schedules.

“Join the City of Hampton team! As a proud V3 (Virginia Values Veterans) employer and a designated Military Spouse-Friendly Employer, we are committed to supporting veterans and military spouses. We offer a welcoming and inclusive workplace, recognizing the unique skills and experiences that military families bring. Come work for Hampton, a vibrant waterfront community celebrating and embracing 400 years of history and innovation, creating an even more dynamic future! We are located in the center of the Hampton Roads region and offer lots of waterfront fun, rich and diverse history, and a vibrant restaurant scene. Hampton offers excellent benefits, career and professional development, tuition reimbursement, and other benefits.”

Benefits Overview

This is a summary of benefits associated with permanent, full-time positions. Benefits associated with other positions can be found with specific job listings. Benefits begin on the 1st of the month following one full calendar month of employment in the following benefit plans:

• Sentara Health Plans
• EAP Provider: ComPsych
• OptumRx
• Delta Dental Insurance
• Anthem Blue View Vision
• FSA Reimbursement accounts
• Standard: Accident and Critical Illness
• Chubb Term Life Insurance
• Legal Resources Plan
• Virginia 529
• Mission Square: 457 / Roth IRS / Roth 457 (b) IRA

• Employees begin accruing annual and sick leave immediately.
• Other forms of leave include:
  • Maternity Leave
  • Parental Bonding Leave
  • Care for Sick Parent Leave
  • Birthday Leave
  • Personal day (available every quarter)

The Eleven Paid Holidays Each Year Include

• New Year's Day
• Martin Luther King, Jr. Day
• President's Day
• Memorial Day
• Juneteenth Day
• Independence Day
• Labor Day
• Veterans' Day
• Thanksgiving Day
• Christmas Day
• Employee's birthday
• The retirement plan is offered through the Virginia Retirement System (VRS1-888-827-3847) and is a defined benefit pension plan. For more information, see the VRS website.
• Group life insurance is offered through the VRS and the carrier is Securian Financial.
• Mission Square Retirement plans 457, Roth IRA, Roth 457 plans are offered through Mission Square Retirement(1-800-669-7400). For more information, visit Mission Square.
• Medical / Dental and Dependent Care Reimbursement Accounts are offered on a pre-tax basis in order to reduce the amount of tax the employee pays.
• Direct deposit into most banks is a convenient finance feature.
• Employees are covered for Workers' Compensation where appropriate.
• Training and Career Development: The Employee Education Assistance Program (EEAP) encourages employee development through (1) educational programs leading to a degree, (2) skilled craft or trade training leading to a certificate or license and (3) coursework to renew and update skills. Eligibility criteria apply. In addition, the City offers training opportunities in technological, leadership, supervisory, and other areas of government/business knowledge and skill development.
• The Employee Assistance Program (EAP) is confidential and personal counseling service for the employee and their immediate family contact CompPysch at 1-877-327-2872 or see the Guidance Resources Website.

Employer City of Hampton
Address 22 Lincoln Street
Hampton, Virginia, 23669
Phone [phone]
Website http://www.hampton.gov/hr