PMO Program Support & Coordination Specialist

CACI; Sterling (VA); On-site; USD 55,000 - 75,000; Full time

Job summary

CACI is seeking a Program Support Specialist to assist the PMO with daily program activities, coordinating meetings, preparing materials, and ensuring smooth operational workflows. You will compile reports, maintain status updates, and support internal and external stakeholders with timely information.

The role requires strong written and verbal communication, attention to detail, and the ability to work independently with general guidance in a fast-paced environment.

Qualifications

• 2+ years of experience in project/program support roles.
• BA/BS in Business Administration or related field or equivalent experience.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic collaboration tools (SharePoint and Teams).
• Strong organizational and time management skills with attention to detail.

Responsibilities

• Assist in planning and organizing PMO meetings and taskings by preparing agendas, compiling materials, coordinating logistics, and routing items requiring PMO attention.
• Prepare, review, and distribute reports, presentations, meeting minutes, and other PMO documentation to support ongoing program and project activities.
• Coordinate domestic and international travel arrangements, including itinerary development, booking, and conduct expense report audits to support accurate invoices.
• Serve as a support point of contact for PMO communications, helping route and clarify technical and programmatic inquiries across internal teams and external stakeholders to maintain effective information flow.
• Monitor programmatic and technical project activities by maintaining status updates, supporting review cycles, and assisting in the development of briefing packages for leadership and stakeholder discussions.
• Support inventory management by tracking equipment and materials, monitoring and reconciling discrepancies, and maintaining accurate and timely inventory records.
• Assist in the Return Merchandise Authorization (RMA) process by preparing and submitting return requests, coordinating with vendors, tracking RMA progress, and ensuring proper documentation and closure.

Skills

Project coordination

Microsoft Office

SharePoint

Teams

Communication skills

Time management

Independent work

Education

BA/BS in Business Administration or related field

Tools

Microsoft Office Suite

Job description

CACI is seeking a Program Support Specialist to assist the PMO with daily program activities, coordinating meetings, preparing materials, and ensuring smooth operational workflows. You will compile reports, maintain status updates, and support internal and external stakeholders with timely information.

The role requires strong written and verbal communication, attention to detail, and the ability to work independently with general guidance in a fast-paced environment.