Program Support Specialist

CACI International Inc; Sterling (VA); On-site; USD 66,000 - 136,000; Full time

Job summary

CACI International Inc in Sterling, VA is seeking a Programs Support Specialist to assist the Program Management Office with daily activities, organize meetings, prepare reports, and coordinate logistics. This role requires strong communication, attention to detail, and the ability to work with limited supervision in a fast-paced environment.

You will handle travel arrangements, issue tracking, and documentation, while supporting leadership with briefing materials and status updates.

Qualifications

• 2+ years of experience in project/program support roles.
• BA/BS in Business Administration, Project Management, or related field preferred (or 4 years direct experience in lieu).
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic collaboration tools (SharePoint and Teams).
• Ability to assess information from multiple sources and develop actionable recommendations.
• Strong organizational and time management skills with attention to detail.

Responsibilities

• Assist in planning and organizing PMO meetings and taskings by preparing agendas, compiling materials, coordinating logistics, and routing items requiring PMO attention.
• Prepare, review, and distribute reports, presentations, meeting minutes, and PMO documentation for program activities.
• Coordinate domestic and international travel arrangements, including itinerary development, booking, and expense report audits.
• Serve as a contact for PMO communications, routing inquiries across internal teams and external stakeholders.
• Monitor program activities by maintaining status updates, supporting review cycles, and developing briefing packages for leadership.

Skills

Project coordination

MS Office

Communication

Problem solving

Time management

Independence

Education

BA/BS in Business Administration or related field

4 years of direct experience in lieu of education

Tools

SharePoint

Teams

Job description

Job Title: Program Support Specialist

Job Category: Project and Program Management

Time Type: Full time

Minimum Clearance Required to Start: Secret

Employee Type: Regular

Percentage of Travel Required: Up to 10%

Type of Travel: Local

* * *

The Opportunity

The Program Support Specialist will assist the Program Management Office (PMO) with daily program activities, helping maintain smooth operational workflows, and provides administrative, coordination, and early technical support. This role requires adaptability, basic problem-solving skills, attention to detail, and the ability to complete tasks with general guidance in a fast-paced environment. The ideal candidate should have strong verbal and written communication abilities and show initiative when handling routine and ad-hoc assignments.

Responsibilities

• Assist in planning and organizing PMO meetings and taskings by preparing agendas, compiling materials, coordinating logistics, and routing items requiring PMO attention, while independently managing routine assignments.
• Prepare, review, and distribute reports, presentations, meeting minutes, and other PMO documentation to support ongoing program and project activities.
• Coordinate domestic and international travel arrangements, including itinerary development, booking, and conduct expense report audits to support accurate invoices.
• Serve as a support point of contact for PMO communications, helping route and clarify technical and programmatic inquiries across internal teams and external stakeholders to maintain effective information flow.
• Monitor programmatic and technical project activities by maintaining status updates, supporting review cycles, and assisting in the development of briefing packages for leadership and stakeholder discussions.
• Support inventory management by tracking equipment and materials, monitoring and reconciling discrepancies, and maintaining accurate and timely inventory records.
• Assist in the Return Merchandise Authorization (RMA) process by preparing and submitting return requests, coordinating with vendors, tracking RMA progress, and ensuring proper documentation and closure.

Qualifications

Required:

• 2+ years of experience in project/program support roles.
• BA/BS in Business Administration, Project Management, or related field is preferred. Alternatively, additional four years of direct experience may replace education requirement.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic collaboration tools (SharePoint and Teams).
• Ability to assess information from multiple sources and develop actionable recommendations.
• Strong organizational and time management skills, with the ability to prioritize tasks effectively.
• Solid written and verbal communication skills with attention to detail.
• Ability to work independently with general guidance and manage routine assignments with minimal oversight.
• Ability to handle sensitive or confidential information with discretion and professionalism.

Desired

• Experience supporting a Program Management Office (PMO) or similar structured project environment.
• Familiarity with project management concepts, tools, and methodologies (e.g., Gantt charts, status reporting, basic PM terminology).
• Prior experience with travel coordination, expense reporting, or invoice audit processes.
• Exposure to inventory systems, procurement workflows, or supply chain support.
• Basic understanding of technical environments, engineering workflows, or production/support operations.

What You Can Expect

A culture of integrity.

At CACI, we place character and innovation at the center of everything we do. As a valued team member, you’ll be part of a high-performing group dedicated to our customer’s missions and driven by a higher purpose – to ensure the safety of our nation.

An environment of trust.

CACI values the unique contributions that every employee brings to our company and our customers - every day. You’ll have the autonomy to take the time you need through a unique flexible time off benefit and have access to robust learning resources to make your ambitions a reality.

A focus on continuous growth.

Together, we will advance our nation's most critical missions, build on our lengthy track record of business success, and find opportunities to break new ground — in your career and in our legacy.

Pay Range

There are a host of factors that can influence final salary including, but not limited to, geographic location, Federal Government contract labor categories and contract wage rates, relevant prior work experience, specific skills and competencies, education, and certifications. Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives. We offer competitive compensation, benefits and learning and development opportunities. Our broad and competitive mix of benefits options is designed to support and protect employees and their families. At CACI, you will receive comprehensive benefits such as; healthcare, wellness, financial, retirement, family support, continuing education, and time off benefits.

The Proposed Salary Range For This Position Is

$66,100 - $135,600

CACI is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, age, national origin, disability, status as a protected veteran, or any other protected characteristic.