PMO Operations & Coordination Specialist

CACI International; Sterling (VA); On-site; USD 66,000 - 136,000; Full time

Job summary

CACI International in Sterling, VA seeks a Program Support Specialist to assist the PMO with daily program activities, coordinate meetings, logistics, and prepare necessary briefing materials and reports.

You will handle travel arrangements, expense reviews, and maintain accurate project records while communicating with internal teams and external stakeholders. A 2+ year PMO support background and MS Office proficiency are required.

Qualifications

• 2+ years of experience in project/program support roles.
• BA/BS in Business Administration, Project Management, or related field preferred.
• Proficient in Microsoft Office Suite and SharePoint/Teams.
• Strong verbal and written communication with attention to detail.
• Ability to work independently with general guidance on routine tasks.

Responsibilities

• Assist in planning and organizing PMO meetings and taskings by preparing agendas, compiling materials, coordinating logistics, and routing items requiring PMO attention, while independently managing routine assignments.
• Prepare, review, and distribute reports, presentations, meeting minutes, and other PMO documentation to support ongoing program and project activities.
• Coordinate domestic and international travel arrangements, including itinerary development, booking, and conduct expense report audits to support accurate invoices.
• Serve as a support point of contact for PMO communications, helping route and clarify technical and programmatic inquiries across internal teams and external stakeholders to maintain effective information flow.
• Monitor programmatic and technical project activities by maintaining status updates, supporting review cycles, and assisting in the development of briefing packages for leadership and stakeholder discussions.
• Support inventory management by tracking equipment and materials, monitoring and reconciling discrepancies, and maintaining accurate and timely inventory records.
• Assist in the Return Merchandise Authorization (RMA) process by preparing and submitting return requests, coordinating with vendors, tracking RMA progress, and ensuring proper documentation and closure.

Skills

Experience in PMO/support roles

Analytical thinking

Strong written and verbalcommunication

Organizational and time management

Autonomy

Discretion with confidential info

Education

Bachelor's degree in Business Administration, Project Management, or related field

4+ years of direct experience in PMO/support roles (alternative to degree)

Tools

Microsoft Office Suite

SharePoint

Teams

Job description

CACI International in Sterling, VA seeks a Program Support Specialist to assist the PMO with daily program activities, coordinate meetings, logistics, and prepare necessary briefing materials and reports.

You will handle travel arrangements, expense reviews, and maintain accurate project records while communicating with internal teams and external stakeholders. A 2+ year PMO support background and MS Office proficiency are required.