Program Support Specialist

CACI International; Sterling (VA); On-site; USD 66,000 - 136,000; Full time

Job summary

CACI International in Sterling, VA seeks a Program Support Specialist to assist the PMO with daily program activities, coordinate meetings, logistics, and prepare necessary briefing materials and reports.

You will handle travel arrangements, expense reviews, and maintain accurate project records while communicating with internal teams and external stakeholders. A 2+ year PMO support background and MS Office proficiency are required.

Qualifications

• 2+ years of experience in project/program support roles.
• BA/BS in Business Administration, Project Management, or related field preferred.
• Proficient in Microsoft Office Suite and SharePoint/Teams.
• Strong verbal and written communication with attention to detail.
• Ability to work independently with general guidance on routine tasks.

Responsibilities

• Assist in planning and organizing PMO meetings and taskings by preparing agendas, compiling materials, coordinating logistics, and routing items requiring PMO attention, while independently managing routine assignments.
• Prepare, review, and distribute reports, presentations, meeting minutes, and other PMO documentation to support ongoing program and project activities.
• Coordinate domestic and international travel arrangements, including itinerary development, booking, and conduct expense report audits to support accurate invoices.
• Serve as a support point of contact for PMO communications, helping route and clarify technical and programmatic inquiries across internal teams and external stakeholders to maintain effective information flow.
• Monitor programmatic and technical project activities by maintaining status updates, supporting review cycles, and assisting in the development of briefing packages for leadership and stakeholder discussions.
• Support inventory management by tracking equipment and materials, monitoring and reconciling discrepancies, and maintaining accurate and timely inventory records.
• Assist in the Return Merchandise Authorization (RMA) process by preparing and submitting return requests, coordinating with vendors, tracking RMA progress, and ensuring proper documentation and closure.

Skills

Experience in PMO/support roles

Analytical thinking

Strong written and verbalcommunication

Organizational and time management

Autonomy

Discretion with confidential info

Education

Bachelor's degree in Business Administration, Project Management, or related field

4+ years of direct experience in PMO/support roles (alternative to degree)

Tools

Microsoft Office Suite

SharePoint

Teams

Job description

Job Information

Job Title: Program Support Specialist

Job Category: Project and Program Management

Time Type: Full time

Minimum Clearance Required to Start: Secret

Employee Type: Regular

Percentage of Travel Required: Up to 10%

Type of Travel: Local

Opportunity

The Program Support Specialist will assist the Program Management Office (PMO) with daily program activities, helping maintain smooth operational workflows, and provides administrative, coordination, and early technical support. This role requires adaptability, basic problem-solving skills, attention to detail, and the ability to complete tasks with general guidance in a fast-paced environment. The ideal candidate should have strong verbal and written communication abilities and show initiative when handling routine and ad-hoc assignments.

Responsibilities

• Assist in planning and organizing PMO meetings and taskings by preparing agendas, compiling materials, coordinating logistics, and routing items requiring PMO attention, while independently managing routine assignments.
• Prepare, review, and distribute reports, presentations, meeting minutes, and other PMO documentation to support ongoing program and project activities.
• Coordinate domestic and international travel arrangements, including itinerary development, booking, and conduct expense report audits to support accurate invoices.
• Serve as a support point of contact for PMO communications, helping route and clarify technical and programmatic inquiries across internal teams and external stakeholders to maintain effective information flow.
• Monitor programmatic and technical project activities by maintaining status updates, supporting review cycles, and assisting in the development of briefing packages for leadership and stakeholder discussions.
• Support inventory management by tracking equipment and materials, monitoring and reconciling discrepancies, and maintaining accurate and timely inventory records.
• Assist in the Return Merchandise Authorization (RMA) process by preparing and submitting return requests, coordinating with vendors, tracking RMA progress, and ensuring proper documentation and closure.

Qualifications

Required

• 2+ years of experience in project/program support roles.
• BA/BS in Business Administration, Project Management, or related field is preferred.
• Alternatively, additional four years of direct experience may replace education requirement.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic collaboration tools (SharePoint and Teams).
• Ability to assess information from multiple sources and develop actionable recommendations.
• Strong organizational and time management skills, with the ability to prioritize tasks effectively.
• Solid written and verbal communication skills with attention to detail.
• Ability to work independently with general guidance and manage routine assignments with minimal oversight.
• Ability to handle sensitive or confidential information with discretion and professionalism.

Desired

• Experience supporting a Program Management Office (PMO) or similar structured project environment.
• Familiarity with project management concepts, tools, and methodologies (e.g., Gantt charts, status reporting, basic PM terminology).
• Prior experience with travel coordination, expense reporting, or invoice audit processes.
• Exposure to inventory systems, procurement workflows, or supply chain support.
• Basic understanding of technical environments, engineering workflows, or production/support operations.

Company Culture

A culture of integrity. At CACI, we place character and innovation at the center of everything we do. As a valued team member, you’ll be part of a high-performing group dedicated to our customer’s missions and driven by a higher purpose – to ensure the safety of our nation. An environment of trust. CACI values the unique contributions that every employee brings to our company and our customers - every day. You’ll have the autonomy to take the time you need through a unique flexible time off benefit and have access to robust learning resources to make your ambitions a reality. A focus on continuous growth. Together, we will advance our nation's most critical missions, build on our lengthy track record of business success, and find opportunities to break new ground — in your career and in our legacy.

Benefits

• healthcare
• wellness
• financial
• retirement
• family support
• continuing education
• time off benefits

Pay Range

The proposed salary range for this position is: $66,100 - $135,600

Equal Opportunity Statement

CACI is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, age, national origin, disability, status as a protected veteran, or any other protected characteristic.