Plant HR Operations Coordinator

Equiliem; Waukesha (WI); On-site; USD 27,000 - 38,000; Full time

Benefits offered by this job

Medical Insurance

Life Insurance

Matching 401(k)

Employee Discounts & Rewards

Payroll Payment Options

Job summary

Equiliem is seeking a Site Operations Coordinator - HR Support in Waukesha, WI to provide administrative and HR support at the site level. The role coordinates onboarding logistics, maintains employee records, supports timekeeping, and helps drive a positive employee experience.

Responsibilities include coordinating employee engagement, communications, site events, and HR processes, while safeguarding confidential information and preparing workforce reports using Excel and Microsoft 365 tools.

Qualifications

• The role requires 2+ years of HR support, onboarding coordination, or related experience.
• Experience maintaining detailed records with confidentiality.
• Strong written and verbal communication in a professional setting.
• Experience with Microsoft 365 apps (Word, Excel, PowerPoint, Outlook, Teams).

Responsibilities

• Coordinate employee engagement activities, plant events, recognition programs, wellness initiatives, and related vendor and supply needs.
• Prepare and distribute employee announcements, plant communications, digital signage, flyers, presentations, surveys, and feedback materials.
• Manage calendars, meeting schedules, room arrangements, and materials for site leadership.
• Coordinate visits from customers, vendors, contractors, auditors, and corporate representatives, including schedules, tours, meals, access, and safety requirements.
• Provide administrative support for HR processes, including documents, confidential records, meetings, reimbursements, and follow-up tracking.
• Respond to routine employee questions and direct to appropriate HR resource.
• Support HR projects, process improvements, and digital tools to improve efficiency and data accuracy.
• Coordinate first-day onboarding for new hires, rehires, transfers, and contingent workers.
• Prepare badges, collect paperwork, reserve orientation rooms, and organize onboarding schedules and materials.
• Coordinate new hire orientation activities by directing participants to locations and confirming arrival times.
• Maintain accurate employee files, org charts, contact lists, and departmental records.
• Support timekeeping and payroll readiness by identifying missing/inaccurate entries and coordinating corrections.
• Prepare routine HR/workforce reports using Excel and Microsoft 365.
• Use Excel functions like lookups, pivot tables, and filters to organize information and perform basic data analysis.
• Provide additional administrative support across site operations as needed.

Skills

Organizational skills

Attention to detail

Communications

Time management

Confidentiality

Microsoft 365

Tools

Microsoft 365

Excel

PowerPoint

Outlook

Teams

Job description

Equiliem is seeking a Site Operations Coordinator - HR Support in Waukesha, WI to provide administrative and HR support at the site level. The role coordinates onboarding logistics, maintains employee records, supports timekeeping, and helps drive a positive employee experience.

Responsibilities include coordinating employee engagement, communications, site events, and HR processes, while safeguarding confidential information and preparing workforce reports using Excel and Microsoft 365 tools.