Site Operations Coordinator
Equiliem
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Benefits offered by this job
Job summary
Equiliem is seeking a Site Operations Coordinator - HR Support in Waukesha, WI to provide administrative and HR support at the site level. The role coordinates onboarding logistics, maintains employee records, supports timekeeping, and helps drive a positive employee experience.
Responsibilities include coordinating employee engagement, communications, site events, and HR processes, while safeguarding confidential information and preparing workforce reports using Excel and Microsoft 365 tools.
Qualifications
- The role requires 2+ years of HR support, onboarding coordination, or related experience.
- Experience maintaining detailed records with confidentiality.
- Strong written and verbal communication in a professional setting.
- Experience with Microsoft 365 apps (Word, Excel, PowerPoint, Outlook, Teams).
Responsibilities
- Coordinate employee engagement activities, plant events, recognition programs, wellness initiatives, and related vendor and supply needs.
- Prepare and distribute employee announcements, plant communications, digital signage, flyers, presentations, surveys, and feedback materials.
- Manage calendars, meeting schedules, room arrangements, and materials for site leadership.
- Coordinate visits from customers, vendors, contractors, auditors, and corporate representatives, including schedules, tours, meals, access, and safety requirements.
- Provide administrative support for HR processes, including documents, confidential records, meetings, reimbursements, and follow-up tracking.
- Respond to routine employee questions and direct to appropriate HR resource.
- Support HR projects, process improvements, and digital tools to improve efficiency and data accuracy.
- Coordinate first-day onboarding for new hires, rehires, transfers, and contingent workers.
- Prepare badges, collect paperwork, reserve orientation rooms, and organize onboarding schedules and materials.
- Coordinate new hire orientation activities by directing participants to locations and confirming arrival times.
- Maintain accurate employee files, org charts, contact lists, and departmental records.
- Support timekeeping and payroll readiness by identifying missing/inaccurate entries and coordinating corrections.
- Prepare routine HR/workforce reports using Excel and Microsoft 365.
- Use Excel functions like lookups, pivot tables, and filters to organize information and perform basic data analysis.
- Provide additional administrative support across site operations as needed.
Skills
Tools
Job description
medical insurance, dental insurance, life insurance, 401(k)
Oct 14, 2026
Location:Waukesha, WI
Schedule/Shift:7:00 AM - 3:30 PM
Pay:$23.50 per hour
26-10969
The Site Operations Coordinator provides administrative and operational support to site leadership and Human Resources, helping maintain efficient plant operations and a positive employee experience. This role coordinates onboarding logistics, employee records, timekeeping support, communications, engagement activities, reimbursements, and site events. The coordinator also prepares workforce reports, supports HR processes, and serves as an initial point of contact for routine employee questions while maintaining accurate records and confidential information.
- Coordinate employee engagement activities, plant events, recognition programs, wellness initiatives, and related vendor and supply needs.
- Prepare and distribute employee announcements, plant communications, digital signage, flyers, presentations, surveys, and feedback materials.
- Manage calendars, meeting schedules, room arrangements, and materials for site leadership.
- Coordinate visits from customers, vendors, contractors, auditors, and corporate representatives, including schedules, tours, meeting rooms, meals, site access, and safety requirements.
- Provide administrative support for HR processes, including preparing documents, maintaining confidential records, scheduling meetings, processing employee reimbursements, and tracking follow-up activities.
- Respond to routine employee questions and direct employees to the appropriate HR resource when additional assistance is needed.
- Support HR projects, process improvements, and digital tools that improve efficiency, record accuracy, and employee service.
- Coordinate first-day onboarding for new hires, rehires, transfers, and contingent workers.
- Prepare employee badges, collect required first-day paperwork, reserve orientation rooms, and organize onboarding schedules and materials.
- Coordinate new hire orientation activities by directing participants to the correct locations and confirming that new hires and presenters arrive as scheduled.
- Maintain accurate employee files, organizational charts, contact lists, and departmental records.
- Support timekeeping and payroll-readiness activities by identifying missing or inaccurate entries and coordinating timely corrections.
- Prepare routine HR and workforce reports using Excel and Microsoft 365 applications.
- Use Excel functions, including lookups, pivot tables, and filters, to organize information and perform basic data analysis.
- Provide additional administrative support across site operations as business needs require.
- Minimum of 2 years of experience with the hiring organization, or at least 3 years of experience in HR support, onboarding coordination, employee services, administrative support, or a related role.
- Experience using Microsoft 365 applications, including Word, Excel, PowerPoint, Outlook, and Teams.
- Experience maintaining detailed records, coordinating schedules, and managing multiple priorities.
- Strong organizational skills and attention to detail, with a focus on data accuracy, record integrity, and confidentiality.
- Strong written and verbal communication skills, with the ability to interact professionally with employees, applicants, leaders, visitors, and external partners.
- Ability to research issues, exercise sound judgment, take ownership of tasks, and resolve problems independently or escalated barriers appropriately.
- Ability to anticipate needs, follow through on commitments, and communicate progress clearly.
- Ability to work effectively with employees and leaders at all levels in a manufacturing or production environment.
- Ability to manage competing deadlines, schedules, and detailed information.
- Ability to work overtime or support other shifts when required by business needs.
- Experience supporting onboarding, employee records, timekeeping, reimbursements, or other employee service processes.
- Experience coordinating employee events, recognition programs, communications, surveys, or engagement initiatives.
- Experience with HR information systems, timekeeping systems, expense reimbursement platforms, or document management tools.
- Experience creating reports, trackers, dashboards, presentations, or employee communications.
- Experience working in manufacturing, production, or another fast-paced operational environment.
Equiliem believes in empowering success. It's our job to cultivate relationships that connect people and employers in a way that is inclusive, intelligent, and allows both to thrive.
Across the U.S., leading companies in healthcare, government, engineering, manufacturing, professional services, and energy rely on us for their workforce solutions. Our recruiting and HR services include contract and direct hire staffing, Payrolling/EOR, Independent Contractor Compliance, and Managed Services.
For almost 30 years, we've helped shape our industry. Today, we continue to research, ask questions, and continuously enhance the candidate journey and client experience.
We offer a comprehensive benefits package to our employees, which includes:
- Medical Insurance
- Life Insurance
- Matching 401(k)
- Employee Discounts & Rewards
- Payroll Payment Options
Location:Waukesha, WI
Schedule/Shift:7:00 AM - 3:30 PM
Pay:$23.50 per hour
26-10969
The Site Operations Coordinator provides administrative and operational support to site leadership and Human Resources, helping maintain efficient plant operations and a positive employee experience. This role coordinates onboarding logistics, employee records, timekeeping support, communications, engagement activities, reimbursements, and site events. The coordinator also prepares workforce reports, supports HR processes, and serves as an initial point of contact for routine employee questions while maintaining accurate records and confidential information.
- Coordinate employee engagement activities, plant events, recognition programs, wellness initiatives, and related vendor and supply needs.
- Prepare and distribute employee announcements, plant communications, digital signage, flyers, presentations, surveys, and feedback materials.
- Manage calendars, meeting schedules, room arrangements, and materials for site leadership.
- Coordinate visits from customers, vendors, contractors, auditors, and corporate representatives, including schedules, tours, meeting rooms, meals, site access, and safety requirements.
- Provide administrative support for HR processes, including preparing documents, maintaining confidential records, scheduling meetings, processing employee reimbursements, and tracking follow-up activities.
- Respond to routine employee questions and direct employees to the appropriate HR resource when additional assistance is needed.
- Support HR projects, process improvements, and digital tools that improve efficiency, record accuracy, and employee service.
- Coordinate first-day onboarding for new hires, rehires, transfers, and contingent workers.
- Prepare employee badges, collect required first-day paperwork, reserve orientation rooms, and organize onboarding schedules and materials.
- Coordinate new hire orientation activities by directing participants to the correct locations and confirming that new hires and presenters arrive as scheduled.
- Maintain accurate employee files, organizational charts, contact lists, and departmental records.
- Support timekeeping and payroll-readiness activities by identifying missing or inaccurate entries and coordinating timely corrections.
- Prepare routine HR and workforce reports using Excel and Microsoft 365 applications.
- Use Excel functions, including lookups, pivot tables, and filters, to organize information and perform basic data analysis.
- Provide additional administrative support across site operations as business needs require.
- Minimum of 2 years of experience with the hiring organization, or at least 3 years of experience in HR support, onboarding coordination, employee services, administrative support, or a related role.
- Experience using Microsoft 365 applications, including Word, Excel, PowerPoint, Outlook, and Teams.
- Experience maintaining detailed records, coordinating schedules, and managing multiple priorities.
- Strong organizational skills and attention to detail, with a focus on data accuracy, record integrity, and confidentiality.
- Strong written and verbal communication skills, with the ability to interact professionally with employees, applicants, leaders, visitors, and external partners.
- Ability to research issues, exercise sound judgment, take ownership of tasks, and resolve problems independently or escalated barriers appropriately.
- Ability to anticipate needs, follow through on commitments, and communicate progress clearly.
- Ability to work effectively with employees and leaders at all levels in a manufacturing or production environment.
- Ability
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