Plant Administrative Assistant

Psc-Group-3; Baton Rouge (LA); On-site; USD 38,000 - 52,000; Full time

Job summary

PSC Group in Baton Rouge, LA is seeking an Industrial Administrative Assistant to support payroll processing, billing, HR administration, and operational reporting across multiple customer accounts. The role acts as a central coordinator between operations, leadership, employees, and external systems to ensure payroll accuracy, billing compliance, onboarding, and efficient reporting.

The successful candidate will maintain confidentiality, manage multiple systems, and meet deadlines in a

Qualifications

• Experience with payroll processing and billing is required.
• Ability to coordinate onboarding and HR administration.
• Strong attention to detail and accuracy in reporting.
• Comfort working across multiple systems and priorities.

Responsibilities

• Process payroll and manage paperwork related to traffic flow in the plant.
• Communicate regularly with customers and plant representatives.
• Support administrative tasks for site operations and reporting.
• Coordinate weekly and monthly billing through AES systems.
• Generate payroll and operational reports using Power BI and Dayforce.
• Track site-wide manhours and submit monthly reports.
• Coordinate onboarding of new hires and document setup.
• Submit and monitor IT support tickets to resolution.
• Serve as focal point for site purchasing and receiving, PPE, and office supplies.
• Provide administrative support to site leadership and employees.
• Schedule, coordinate, and prepare materials for meetings.
• Organize company events and act as primary communications point for planning.

Skills

Microsoft Office

Communication skills

Organizational skills

Multitasking

Confidentiality

Tools

Power BI

Dayforce

AES systems

Job description

Industrial Administrative Assistant

PSC Group is hiring a full-time Administrative Assistant. The Administrative Assistant is responsible for supporting payroll processing, billing, HR administration, operational reporting, and site administrative functions across multiple customer accounts. This role serves as a central point of coordination between operations, leadership, employees, and external systems to ensure payroll accuracy, billing compliance, employee onboarding, reporting, and administrative efficiency. The position requires strong organizational skills, attention to detail, and the ability to manage multiple systems and priorities in a fast-paced operational environment.

Job Duties & Responsibilities:

• Process and manage paperwork related to the traffic flow in and out of the plant
• Communicate regularly with customers and well as plant representatives
• Handles various administrative tasks and support to operational needs of the site
• Contributes to team effort by accomplishing related results and all duties as assigned Completes any other duties that may be assigned to complete the job
• Manage weekly and monthly billing through AES systems.
• Generate payroll and operational reports using Power BI and Dayforce.
• Track and calculate site-wide manhours and submit monthly reports.
• Coordinate onboarding of new employees including documentation and system setup.
• Initiate and track drug screens and background checks for new hires.
• Track employee uniforms, recognition programs, and milestone achievements.
• Submit and track SAP access requests for employees.
• Submit and monitor IT support tickets to resolution.
• Serve as the focal point for site purchasing and receiving including PPE, office supplies, EOM, and uniforms.
• Provide administrative and operational support to site leadership and employees.
• Schedule, coordinate, and prepare materials for meetings.
• Coordinate company events and serve as the primary communication point for event planning.

Job Qualifications:

• Proficient in Microsoft Office (Excel, Outlook, Word and PowerPoint)
• Strong communication and organizational skills
• Ability to multitask and meet deadlines on a consistent basis
• Maintain high level of confidentiality and professionalism
• May require a valid Driver’s License and / or a valid TWIC card, depending on work location
• 18 years or older and legally able to work in the U.S.
• Pass a drug screen, physical, and background check
• Wear all required PPE without restriction and pass any required medical exams
• Speak, write, read fluent English
• Regular on-site attendance and punctuality is required
• Previous military experience and proven ability to follow procedures is a plus