Operations Admin

ISCO Industries; Birmingham (AL); On-site; USD 42,000 - 61,000; Full time

Job summary

ISCO Industries in Birmingham, AL seeks an Operations Administrator to support the Plant Manager with daily production administration, work order processing, and workflow coordination.

This role assists the Quality and Safety teams with documentation, reporting, training, and compliance activities to keep operations compliant and efficient.

The position involves coordinating with vendors, maintaining records, and providing general administrative support to sustain smooth facility operations.

Qualifications

• High school diploma or equivalent required; associate degree or relevant experience preferred.
• Proficiency in Microsoft Office, particularly Outlook, Word, and Excel.
• Strong organizational, communication, and attention-to-detail skills.
• Ability to manage multiple priorities and meet deadlines.
• Ability to safely lift up to 50 pounds.

Responsibilities

• Process work orders, including preparing documentation, posting labor hours and bills of materials, and closing completed orders.
• Maintain, scan, and organize work order documentation, photographs, and quality records.
• Review labor hours posted to work orders against actual hours worked and identify discrepancies.
• Maintain accurate records in accordance with Quality Management System (QMS) and Occupational Health and Safety Management System (OHSMS) requirements.
• Assist with facility safety inspections, safety training, and new-hire onboarding.
• Monitor office supply and fabrication consumable inventory and coordinate with vendors as needed.
• Provide general administrative support, including data entry, filing, reporting, and document management.
• Assist with facility projects and other operational needs as assigned.

Skills

MS Office Software

Organizational Skills

Problem Solving

Attention to Detail

Education

High School Diploma

Associate Degree or Relevant Experience Preferred

Tools

MS Office

Job description

The Operations Administrator supports the Plant Manager with daily production administration, work order processing, and workflow coordination. This role also assists the Quality and Safety teams with documentation, reporting, training, and compliance activities to support efficient facility operations.

• Process work orders, including preparing documentation, posting labor hours and bills of materials, and closing completed orders.
• Maintain, scan, and organize work order documentation, photographs, and quality records.
• Review labor hours posted to work orders against actual hours worked and identify discrepancies.
• Maintain accurate records in accordance with Quality Management System (QMS) and Occupational Health and Safety Management System (OHSMS) requirements.
• Assist with facility safety inspections, safety training, and new-hire onboarding.
• Monitor office supply and fabrication consumable inventory and coordinate with vendors as needed.
• Provide general administrative support, including data entry, filing, reporting, and document management.
• Assist with facility projects and other operational needs as assigned.

Qualifications

• High school diploma or equivalent required; associate degree or relevant experience preferred.
• Proficiency in Microsoft Office, particularly Outlook, Word, and Excel.
• Strong organizational, communication, and attention-to-detail skills.
• Ability to manage multiple priorities and meet deadlines.
• Ability to safely lift up to 50 pounds.

Skills

Preferred

Problem solving Intermediate

Organizational Skills Advanced

MS Office Software Advanced

Behaviors

Preferred

Detail Oriented : Capable of carrying out a given task with all details necessary to get the task done well

Education

Preferred

High School or better.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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