Sr Administrative Assistant

Grace; Pasadena (TX); On-site; USD 40,000 - 60,000; Full time

Job summary

Grace, a Standard Industries company, is seeking an Administrative Assistant at the Pasadena site to support a diverse leadership team. The role reports to the Plant Manager and covers HR onboarding, payroll coordination in Kronos, AP activities, and site services.

You will also help coordinate events and communications. Requires a High School diploma and 5+ years of administrative experience, with strong MS 365 skills and confidentiality.

Qualifications

• H.S. Diploma with a minimum of 5 years of administrative assistant experience.
• Strong working experience with Microsoft 365.
• Strong interpersonal and written communication skills in a fast-paced environment.
• Ability to plan, prioritize, and manage a diverse workload with independent judgment.
• Maintain confidentiality of sensitive information at all times.

Responsibilities

• Provide HR onboarding/orientation and interview packet preparation.
• Serve as Site Contact for Payroll processes and Kronos system.
• Provide Accounts Payable support including requisitions and invoicing discrepancies.
• Oversee site services and office supplies; manage purchasing card expense reports.
• Coordinate plant visits, meeting rooms, and lunch orders for meetings.
• Support employee committees and site/community events.
• Plan site events and manage the vacation calendar with Site Leadership Team.
• Disseminate plant-wide announcements and internal communications.

Skills

Microsoft 365 proficiency

Interpersonal communication

Time management

Confidentiality

Education

High school diploma

Tools

Ariba

SAP

Kronos

SuccessFactors

Job description

Grace, a Standard Industries company, is a leading global supplier of catalysts, engineered materials and fine chemicals. We provide innovative products, technologies and services which our customers use to manufacture everyday products like renewable fuels, pharmaceuticals, toothpaste, cosmetics, food packaging, beer, edible oils and more. Our thousands of employees help shape a better future at our global headquarters in Columbia, MD and locations worldwide.

Job Description

The Administrative Assistant is responsible to provide administrative support for a diverse and highly effective team at the Pasadena location. The team includes Site Department Managers, Human Resources

personnel…along with various positions throughout the site. The role reports directly to the Plant Manager.

Responsibilities

• Provides HR support, such as new hire onboarding / orientation, potential candidate scheduling and making interview packets, personnel folders, preparing for career fairs, and other employee related events
• Serve as Site Contact for Payroll workprocess and Kronos system
• Provides Accounts Payable support, to include (but, not limited to) entering purchase requisitions, goods receipt and invoice discrepancy resolution
• Oversee sites services such as coffee services, drinking water supply, office supplies, uniform rentals, and others as needed
• Manages Purchasing Card expense reports and T&E expense reports
• Coordinates plant visits; schedules meeting rooms; orders lunches for meetings as needed.
• Support employee committees and events (site or community)
• Plan and coordinate site events such as the annual holiday party, safety celebrations, and other milestone events
• Oversee site vacation calendar and assist Site Leadership Team, to include clerical task as needed
• Provides plant wide announcements and communications as needed

Required Qualifications

• H.S. Diploma with a minimum of 5 years of administrative assistant experience.
• Strong working experience with Microsoft 365
• Strong interpersonal skills to include strong verbal and written communication skills in a fast-paced environment
• Independent judgment is required to plan, prioritize, and organize a diverse workload.
• Secure confidential information as needed and display a high degree of confidentiality and professionalism in all tasks.

#LI -TC1

Preferred Qualifications

• Knowledge of Ariba and SAP
• Strong experience with Kronos
• Strong experience with SuccessFactors

Physical Requirements and Environment

• Must be willing to wear PPE (Personal Protective equipment) including but not limited to hard hat, protective eyewear, steel-toed boots, hearing protection, Level A suit, full face respirator
• Must be able to stand, walk, sit, climb, balance, stoop, kneel, crouch, crawl, and climb stairs and ladders over 100 ft.
• Ability to follow safety protocols and standards working in a pilot plant facility with highly hazardous materials