Plant Administration & Records Specialist

Crystal Clean LLC; Wyoming (MI); On-site; USD 2,914,000 - 4,503,000; Full time

Job summary

Crystal Clean LLC seeks a Plant Administration Assistant to organize operational and sales activity records for the WWTF plant location. The role requires strong MS Office skills, accuracy, and independent task completion in an office environment.

The position involves handling daily control sheets, inventory submissions, routing logistics, service packs, and customer inquiries, while maintaining meticulous document records and supporting plant managers in record-keeping.

Qualifications

• High School Diploma/GED.
• Experience communicating effectively, performing tasks that require a high degree of accuracy, and completing tasks independently.
• Experience interacting with branch employees and other corporate departments.
• Proficiency with Microsoft Excel, Outlook, and Word.

Responsibilities

• Sorts and files daily control sheets from the prior day's work and updates the branch sales board.
• Completes and submits period-end inventory.
• Performs daily and weekly routing of Operations and Sales trucks and drivers, and tracks and files daily driver logs and vehicle maintenance records.
• Creates service packs with labels and manifests for the Sales Service Team.
• Drafts a list of customers that have not been serviced or potential call-ins.
• Orders office and sales supplies and processes plant paperwork data entry.
• Serves as direct contact with field personnel from branch locations and answers customer inquiries.
• Answers the Customer Service phone line in a professional manner and accurately routes incoming customer calls.
• Creates inbound and outbound spreadsheets for waste material and inputs waste information from drivers into the Company computer program.
• Maintains accurate files of inbound/outbound paperwork.
• Assists Plant Sales and Operations Managers with maintaining accurate records of plant activity.

Skills

Communication

Accuracy

Independent work

Organization

Education

High School Diploma/GED

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

Crystal Clean LLC seeks a Plant Administration Assistant to organize operational and sales activity records for the WWTF plant location. The role requires strong MS Office skills, accuracy, and independent task completion in an office environment.

The position involves handling daily control sheets, inventory submissions, routing logistics, service packs, and customer inquiries, while maintaining meticulous document records and supporting plant managers in record-keeping.