Plant Administration Assistant

Crystal Clean LLC; Wyoming (MI); On-site; USD 2,914,000 - 4,503,000; Full time

Job summary

Crystal Clean LLC seeks a Plant Administration Assistant to organize operational and sales activity records for the WWTF plant location. The role requires strong MS Office skills, accuracy, and independent task completion in an office environment.

The position involves handling daily control sheets, inventory submissions, routing logistics, service packs, and customer inquiries, while maintaining meticulous document records and supporting plant managers in record-keeping.

Qualifications

• High School Diploma/GED.
• Experience communicating effectively, performing tasks that require a high degree of accuracy, and completing tasks independently.
• Experience interacting with branch employees and other corporate departments.
• Proficiency with Microsoft Excel, Outlook, and Word.

Responsibilities

• Sorts and files daily control sheets from the prior day's work and updates the branch sales board.
• Completes and submits period-end inventory.
• Performs daily and weekly routing of Operations and Sales trucks and drivers, and tracks and files daily driver logs and vehicle maintenance records.
• Creates service packs with labels and manifests for the Sales Service Team.
• Drafts a list of customers that have not been serviced or potential call-ins.
• Orders office and sales supplies and processes plant paperwork data entry.
• Serves as direct contact with field personnel from branch locations and answers customer inquiries.
• Answers the Customer Service phone line in a professional manner and accurately routes incoming customer calls.
• Creates inbound and outbound spreadsheets for waste material and inputs waste information from drivers into the Company computer program.
• Maintains accurate files of inbound/outbound paperwork.
• Assists Plant Sales and Operations Managers with maintaining accurate records of plant activity.

Skills

Communication

Accuracy

Independent work

Organization

Education

High School Diploma/GED

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

The Plant Administration Assistant creates, maintains, and organizes operational and sales activity records for the WWTF plant location.

Essential Functions

• Sorts and files daily control sheets from the prior day's work and updates the branch sales board.
• Completes and submits period-end inventory.
• Performs daily and weekly routing of Operations and Sales trucks and drivers, and tracks and files daily driver logs and vehicle maintenance records.
• Creates service packs with labels and manifests for the Sales Service Team.
• Drafts a list of customers that have not been serviced or potential call-ins.
• Orders office and sales supplies and processes plant paperwork data entry.
• Serves as direct contact with field personnel from branch locations and answers customer inquiries.
• Answers the Customer Service phone line in a professional manner and accurately routes incoming customer calls.
• Creates inbound and outbound spreadsheets for waste material and inputs waste information from drivers into the Company computer program.
• Maintains accurate files of inbound/outbound paperwork.
• Assists Plant Sales and Operations Managers with maintaining accurate records of plant activity.
• Other reasonable directives, responsibilities, and activities may change or be assigned at any time with or without notice.

Supervisory Responsibilities

Does this position have supervisory responsibilities?

(i.e. hiring, recommending/approving promotions and pay increases, scheduling, performance reviews, discipline, etc.)

No

Yes

Education & Essential Qualifications

• High School Diploma/GED.
• Experience communicating effectively, performing tasks that require a high degree of accuracy, and completing tasks independently.
• Experience interacting with branch employees and other corporate departments.
• Proficiency with Microsoft Excel, Outlook, and Word.

Fiscal/Budget Requirements

No

At least 0 years of experience planning, developing, and managing departmental expenses and budgets.

Management Requirements

No

At least 0 years of experience directly or indirectly managing people, including developing, motivating, and directing people as they work

Preferred Qualifications

Not specified by source.

This role operates in an office environment.

Physical Requirements

Continuous sitting and tasks involving repetitive motions using the wrists, hands, and fingers for periods of 6-8+ hours at a time.

Personal Protective Equipment (PPE)

Not applicable to this role (standard office environment).

Location(s)

Pay Range

The estimated pay range for this job. Disclosing pay information promotes competitive and equitable pay.

The actual pay rate will depend on the person's qualifications and experience.

$21.15 - $32.69 / hour

Pay Transparency

In order to support the Fair Compensation Strategy by the US Govt., HR Dept., clients are required to adhere to "Pay Transparency Law"; in the impacted states; that have mandated the employers to list the salary ranges in Job advertisements or postings for job opportunities and Job promotions. The salary listed above is being provided to promote pay transparency and equal opportunity at Crystal Clean. Actual compensation offered within this range will vary based on a variety of factors, including geographic location, relevant experience, education, skills, and other factors.

Employer Privacy Policy

EEO Statement Crystal Clean LLC is an Equal Opportunity Employer. Crystal Clean expressly values diversity, equity, and inclusion, and encourages the applications of individuals from diverse backgrounds, so that Crystal Clean reflects the communities and customers that we serve.

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