Plant Administration Assistant

Crystal Clean; Wyoming (MI); On-site; USD 32,000 - 45,000; Full time

Job summary

Crystal Clean is seeking a Plant Administration Assistant at the WWTF plant location. The role involves creating, maintaining, and organizing operational and sales activity records, and supporting daily office tasks.

Responsibilities include inventory, routing of trucks, coordinating with field personnel, and handling customer inquiries with professional communication. Office environment with routine clerical duties.

Qualifications

• High school diploma or GED required.
• Strong communication and accuracy in work.
• Experience with MS Office applications.

Responsibilities

• Sorts and files daily control sheets and updates branch sales board.
• Completes period-end inventory.
• Routes Operations and Sales trucks and drivers; tracks logs and maintenance records.
• Creates service packs with labels and manifests for Sales Service Team.
• Drafts a list of customers not serviced or needing follow-up.
• Orders office and sales supplies; processes plant paperwork data entry.
• Serves as contact with field personnel and answers customer inquiries.
• Answers Customer Service line and routes calls.
• Creates inbound/outbound spreadsheets for waste material and inputs data.

Skills

Effective communication

Attention to detail

Independent work

Interdepartmental coordination

Education

High School Diploma/GED

Tools

MS Office

Excel

Outlook

Word

Job description

Job Summary

The Plant Administration Assistant creates, maintains, and organizes operational and sales activity records for the WWTF plant location.

Job Summary

The Plant Administration Assistant creates, maintains, and organizes operational and sales activity records for the WWTF plant location.

Essential Functions

• Sorts and files daily control sheets from the prior day's work and updates the branch sales board.
• Completes and submits period-end inventory.
• Performs daily and weekly routing of Operations and Sales trucks and drivers, and tracks and files daily driver logs and vehicle maintenance records.
• Creates service packs with labels and manifests for the Sales Service Team.
• Drafts a list of customers that have not been serviced or potential call-ins.
• Orders office and sales supplies and processes plant paperwork data entry.
• Serves as direct contact with field personnel from branch locations and answers customer inquiries.
• Answers the Customer Service phone line in a professional manner and accurately routes incoming customer calls.
• Creates inbound and outbound spreadsheets for waste material and inputs waste information from drivers into the Company computer program.
• Maintains accurate files of inbound/outbound paperwork.
• Assists Plant Sales and Operations Managers with maintaining accurate records of plant activity.
• Other reasonable directives, responsibilities, and activities may change or be assigned at any time with or without notice.

Supervisory Responsibilities

Does this position have supervisory responsibilities?

(i.e. hiring, recommending/approving promotions and pay increases, scheduling, performance reviews, discipline, etc.)

No

Yes

Education & Essential Qualifications

High School Diploma/GED.

• Experience communicating effectively, performing tasks that require a high degree of accuracy, and completing tasks independently.
• Experience interacting with branch employees and other corporate departments.
• Proficiency with Microsoft Excel, Outlook, and Word.

Fiscal/Budget Requirements

No

At least 0 years of experience planning, developing, and managing departmental expenses and budgets.

Management Requirements

No

At least 0 years of experience directly or indirectly managing people, including developing, motivating, and directing people as they work

Preferred Qualifications

Not specified by source.

Work Environment

This role operates in an office environment.

Physical Requirements

Continuous sitting and tasks involving repetitive motions using the wrists, hands, and fingers for periods of 6-8+ hours at a time.

Personal Protective Equipment (PPE)

Not applicable to this role (standard office environment).