Phytosanitary Compliance Coordinator

Techead; Richmond, Northern (VA, KY); Hybrid; USD 28,000 - 30,000; Full time

Job summary

TECHEAD seeks a Documentation and Compliance Coordinator for a 1 year on-site contract in Richmond, VA. You will manage phytosanitary paperwork, track shipments, and prepare documentation for inspections, working with government systems and USDA forms.

Ideal candidates excel at detail-oriented data management, have strong Excel skills, and can handle multiple tasks while meeting deadlines in a fast-paced environment.

Qualifications

• Strong attention to detail and data accuracy.
• Proficient in Microsoft Excel.
• Comfortable using web-based and government applications.
• Strong organizational and document management skills.
• Ability to manage multiple tasks and deadlines simultaneously.

Responsibilities

• Manage phytosanitary certification documentation from application through final approval and filing.
• Enter and maintain shipment information in tracking spreadsheets and other operational records.
• Submit documentation through government systems and prepare paperwork for inspections.
• Coordinate USDA inspections by staging shipments and completing required forms.
• Verify shipment details, including weights, batch numbers, container numbers, and unit counts.
• Maintain organized electronic records and ensure documentation is easily retrievable.
• Update and maintain Excel spreadsheets used for shipment tracking, reporting, and compliance activities.
• Monitor multiple active shipments and follow up to ensure timely completion of all documentation requirements.

Skills

Attention to detail

Data accuracy

Communication

Tools

Microsoft Excel

Government systems

Job description

TECHEAD seeks a Documentation and Compliance Coordinator for a 1 year on-site contract in Richmond, VA. You will manage phytosanitary paperwork, track shipments, and prepare documentation for inspections, working with government systems and USDA forms.

Ideal candidates excel at detail-oriented data management, have strong Excel skills, and can handle multiple tasks while meeting deadlines in a fast-paced environment.