Phytosanitary Documentation & Compliance Coordinator

Apex Systems; Chester (VA); On-site; USD 42,000 - 68,000; Full time

Benefits offered by this job

401K program

ESPP

HSA

Career development resources

Career Coach

Job summary

Everforth Apex is seeking a meticulous Logistics Documentation Coordinator to manage phytosanitary certification from application through final approval, filing, and readying paperwork for inspections.

You will enter and maintain shipment information, coordinate USDA inspections, verify weights and container details, and sustain organized electronic records. Proficiency in Excel and government portals is essential, with strong problem-solving and independent work skills.

Qualifications

• Strong attention to detail and data accuracy.
• Proficient in Microsoft Excel.
• Comfortable using web-based and government applications.
• Strong organizational and document management skills.
• Ability to manage multiple tasks and deadlines simultaneously.
• Effective communication and problem-solving skills.
• Ability to work independently and follow processes consistently.

Responsibilities

• Manage phytosanitary certification documentation from application through final approval and filing.
• Enter and maintain shipment information in tracking spreadsheets and other operational records.
• Submit documentation through government systems and prepare paperwork for inspections.
• Coordinate USDA inspections by staging shipments and completing required forms.
• Verify shipment details, including weights, batch numbers, container numbers, and unit counts.
• Maintain organized electronic records and ensure documentation is easily retrievable.
• Update and maintain Excel spreadsheets used for shipment tracking, reporting, and compliance activities.
• Monitor multiple active shipments and follow up to ensure timely completion of all documentation requirements.

Skills

Attention to detail

Organizational skills

Communication skills

Problem solving

Independent work

Time management

Data entry

Tools

Microsoft Excel

Government systems/ portals

Job description

Everforth Apex is seeking a meticulous Logistics Documentation Coordinator to manage phytosanitary certification from application through final approval, filing, and readying paperwork for inspections.

You will enter and maintain shipment information, coordinate USDA inspections, verify weights and container details, and sustain organized electronic records. Proficiency in Excel and government portals is essential, with strong problem-solving and independent work skills.