Documentation and Compliance Coordinator

TECHEAD; Richmond (VA); Vor Ort; USD 42.000 - 64.000; Vollzeit

Zusammenfassung

TECHEAD is seeking a Documentation and Compliance Coordinator on-site in Richmond, VA for a 1-year contract. The role focuses on managing phytosanitary certification documentation from application to final filing and maintaining shipment records in spreadsheets.

Responsibilities include preparing paperwork for inspections, coordinating USDA inspections, and verifying shipment details while keeping electronic records organized and accessible.

Qualifikationen

• Excellent attention to detail and data accuracy.
• Proficient in Microsoft Excel.
• Experience with web-based and government applications.
• Strong organizational and document management skills.
• Ability to manage multiple tasks and deadlines.
• Effective communication and problem-solving abilities.
• Capable of working independently and following processes.

Aufgaben

• Manage phytosanitary certification documentation from application through final approval and filing.
• Enter and maintain shipment information in tracking spreadsheets and other records.
• Submit documentation through government systems and prepare paperwork for inspections.
• Coordinate USDA inspections by staging shipments and completing required forms.
• Verify shipment details, including weights, batch numbers, container numbers, and unit counts.
• Maintain organized electronic records and ensure documentation is easily retrievable.
• Update and maintain Excel spreadsheets used for shipment tracking, reporting, and compliance activities.
• Monitor multiple active shipments and follow up to ensure timely completion of all documentation requirements.

Kenntnisse

Attention to detail

Excel proficiency

Web-based systems

Organizational skills

Multitasking

Communication skills

Independent work

Jobbeschreibung

Documentation and Compliance Coordinator

1 Year Contract

OnSite

Key Responsibilities

• Manage phytosanitary certification documentation from application through final approval and filing.
• Enter and maintain shipment information in tracking spreadsheets and other operational records.
• Submit documentation through government systems and prepare paperwork for inspections.
• Coordinate USDA inspections by staging shipments and completing required forms.
• Verify shipment details, including weights, batch numbers, container numbers, and unit counts.
• Maintain organized electronic records and ensure documentation is easily retrievable.
• Update and maintain Excel spreadsheets used for shipment tracking, reporting, and compliance activities.
• Monitor multiple active shipments and follow up to ensure timely completion of all documentation requirements.

Required Skills

• Strong attention to detail and data accuracy.
• Proficient in Microsoft Excel.
• Comfortable using web-based and government applications.
• Strong organizational and document management skills.
• Ability to manage multiple tasks and deadlines simultaneously.
• Effective communication and problem-solving skills.
• Ability to work independently and follow processes consistently.

TECHEAD's mission is to make our associates successful by placing them in the right environment so they can grow and prosper. How we treat and respond to our clients and employees is a reflection of who we are and makes us stand out from the rest. Keeping our business focused on building and maintaining relationships with our employees and clients is the key to our success. We won't strive for anything less.

TECHEAD provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

For more information on TECHEAD please visit www.techead.com.