Shipping Documentation & Compliance Specialist (USDA)

Compunnel Inc.; Chester (VA); On-site; USD 50,000 - 75,000; Full time

Job summary

Compunnel Inc. is seeking a detail-oriented Documentation & Compliance Coordinator to manage shipment documentation, compliance records, tracking spreadsheets, and inspection coordination. The role requires strong organization, Excel proficiency, and comfort with government systems.

You will track shipments, prepare and submit paperwork, coordinate USDA inspections, and maintain precise electronic records, ensuring on-time completion of all documentation and adherence to established processes.

Qualifications

• Strong attention to detail and data accuracy.
• Proficiency in Microsoft Excel.
• Comfortable using web-based and government applications.
• Strong organizational and document management skills.
• Ability to manage multiple priorities and deadlines.
• Good communication and problem-solving skills.
• Ability to work independently and follow established processes consistently.

Responsibilities

• Manage phytosanitary certification documentation from application through approval and filing.
• Enter and maintain shipment information in tracking spreadsheets and operational records.
• Submit documentation through government systems and prepare paperwork for inspections.
• Coordinate USDA inspections, including staging shipments and completing required forms.
• Verify shipment details such as weights, batch numbers, container numbers, and unit counts.
• Maintain organized electronic records for easy retrieval.
• Update Excel spreadsheets for shipment tracking, reporting, and compliance activities.
• Monitor multiple shipments and follow up to ensure documentation is completed on time.

Skills

Attention to detail

Microsoft Excel

Web-based and government applications

Organizational skills

Document management

Multi-tasking

Communication skills

Independent work

Job description

Compunnel Inc. is seeking a detail-oriented Documentation & Compliance Coordinator to manage shipment documentation, compliance records, tracking spreadsheets, and inspection coordination. The role requires strong organization, Excel proficiency, and comfort with government systems.

You will track shipments, prepare and submit paperwork, coordinate USDA inspections, and maintain precise electronic records, ensuring on-time completion of all documentation and adherence to established processes.