Phoenix Office Receptionist & Guest Services

SWCA Environmental Consultants; Phoenix (AZ); On-site; USD 21,000 - 28,000; Full time

Job summary

SWCA Environmental Consultants is seeking a Receptionist for our Phoenix office. This full-time, hourly position greets visitors, answers calls, handles mail, and supports everyday office operations for local and distributed staff.

The role requires strong communication, organizational skills, and a customer-service mindset in a fast-paced environment. Proficiency with MS Office, Teams, Zoom, and general office tech is expected.

Qualifications

• One year or more receptionist/front desk/administrative experience preferred.
• Strong verbal and written communication skills.
• Excellent organizational skills with attention to detail.
• Ability to prioritize tasks and manage multiple responsibilities in a fast-paced environment.
• Proficiency with Microsoft Office Suite, Microsoft Teams, Zoom, and general office technology.

Responsibilities

• Answer and direct incoming phone calls, greet visitors, and connect them with staff.
• Process mail, packages, and deliveries, and post posters for regulatory compliance.
• Print field maps, safety forms, and PPE, update safety kits as needed.
• Maintain employee contact lists, manage building access security, and assist recycling programs.
• Coordinate office lunches, snacks, event refreshments, and welcome kits for new hires.
• Support office safety and OSR duties; ensure compliance with regulations.
• Manage shared email inboxes and route requests for timely follow-up.
• Coordinate conference room scheduling and meeting logistics.
• Assist with document management, scanning, filing, and project support.

Skills

Customer service

Communication

Organization

Multitasking

Microsoft Office

Microsoft Teams

Zoom

Attention to detail

Independent work

Job description

SWCA Environmental Consultants is seeking a Receptionist for our Phoenix office. This full-time, hourly position greets visitors, answers calls, handles mail, and supports everyday office operations for local and distributed staff.

The role requires strong communication, organizational skills, and a customer-service mindset in a fast-paced environment. Proficiency with MS Office, Teams, Zoom, and general office tech is expected.