Legal Office Services Coordinator

The Phoenix Group; Denver (CO); On-site; USD 42,000 - 54,000; Full time

Job summary

The Phoenix Group Advisors is seeking an Office Services Clerk to manage mail, reception, and general office support in a busy legal office. You will handle conference coordination, document assembly, and routine operations while maintaining confidentiality and a high standard of service.

Proficiency with Microsoft Office, strong organizational skills, and the ability to multitask under pressure are essential.

Qualifications

• High school diploma or equivalent; associate/bachelor preferred.
• 1-2 years administrative, clerical, or mailroom experience desired, ideally in legal or professional services.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) required.
• Strong organizational skills with attention to detail and time management.
• Ability to multitask and perform well under pressure.
• Excellent verbal and written communication; discretion with confidential information.

Responsibilities

• Receive, sort, and distribute mail, packages, and deliveries to the appropriate departments.
• Maintain and replenish office supplies and equipment.
• Greet and assist visitors, providing professional front desk support.
• Support photocopying, scanning, and document assembly with confidentiality.
• Coordinate conference room setups and assist with meetings and small events.
• Operate and troubleshoot office equipment (copiers, scanners, faxes, printers).
• Assist with filing, data entry, and confidential document routing.
• Collaborate with teams to optimize office workflows and processes.
• Support special projects and ad hoc operational tasks to ensure efficiency and client service.

Skills

Administrative experience

Organizational skills

Multitasking

Communication skills

Discretion

Time management

Education

High school diploma or equivalent

Associate/Bachelor’s degree preferred

Tools

Microsoft Office Suite

Job description

The Phoenix Group Advisors is seeking an Office Services Clerk to manage mail, reception, and general office support in a busy legal office. You will handle conference coordination, document assembly, and routine operations while maintaining confidentiality and a high standard of service.

Proficiency with Microsoft Office, strong organizational skills, and the ability to multitask under pressure are essential.