Phoenix Office Coordinator & Guest Experience Lead

Jones Lang LaSalle Incorporated; Phoenix (AZ); On-site; USD 41,000 - 50,000; Full time

Benefits offered by this job

401(k) plan with matching company

Medical, Dental & Vision Care

Paid parental leave

Paid Time Off

Daily Pay (early access)

Job summary

Jones Lang LaSalle Incorporated (JLL) is seeking an Office Assistant for our Phoenix Corporate Office. This on-site role supports the Operations Director and a team of professionals with a wide range of administrative tasks in a fast-paced environment.

The ideal candidate has 1–3 years of administrative experience, a college degree or equivalent, and strong skills in Word, Excel, PowerPoint, Outlook, and basic CoStar usage. You will help manage meetings, travel, supplies, and vendor coordination.

Qualifications

• 1–3 years administrative/facilities experience supporting multiple people in a fast-paced environment.
• Proficiency with Microsoft Word, Excel, PowerPoint and Outlook.
• Familiarity with CoStar and basic software for office tasks.
• Strong interpersonal, written and verbal communication skills.
• Capability to master company specific database software, mapping, CoStar, and Adobe Creative Suite (specifically Acrobat), familiarity with Canva is a plus
• Demonstrated capacity to multi-task in a fast-paced, professional environment
• Excellent customer service and relationship building skills
• Be a team player, partnering effectively with coworkers and internal clients at all levels

Responsibilities

• Coordinate office operations in partnership with local leadership.
• Welcome guests and be the front face of the office.
• Manage conference room reservations and AV setup.
• Answer calls and assist with mail, shipping and couriers.
• Process payments and assist with events and vendor coordination.
• Maintain office supplies and organize filing and records.
• Partner with building management and building security as needed
• Manage any parking validations if applicable
• Coordinate security access cards for employees, guests and vendors
• Housekeeping Duties (i.e.: maintain café area, load/unload dishwasher, coffee machine maintenance, etc.)
• Welcome and support new hire employees on their first day
• Resolving any printer/copier issues
• Coordinate and manage workspace moves
• Maintain and distribute office spreadsheets (i.e.: contact lists, organization charts, etc.)
• Respond and follow through to requests for information and communicate with all levels of management with minimal supervision
• Other duties as assigned

Skills

Administrative support

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Customer service

Communication skills

Teamwork

Learning on the fly

Multi-tasking

Education

College degree

Tools

CoStar

Adobe Creative Suite

Canva

Job description

Jones Lang LaSalle Incorporated (JLL) is seeking an Office Assistant for our Phoenix Corporate Office. This on-site role supports the Operations Director and a team of professionals with a wide range of administrative tasks in a fast-paced environment.

The ideal candidate has 1–3 years of administrative experience, a college degree or equivalent, and strong skills in Word, Excel, PowerPoint, Outlook, and basic CoStar usage. You will help manage meetings, travel, supplies, and vendor coordination.